ADMINISTRATIVE COUNCIL MEETING

Wednesday, September 4, 2013

DASR Executive Conference Room 118, East Mesa Campus

 

PRESENT: Andy Burke, Mónica Torres, Ike Ledesma, Fred Lillibridge, Mary Beth Worley, Bernie Piña, Tammy Powers, Jackie Kiefer, Fred Owensby, Saundra Castillo, Lora Ross, Mozella Garcia, Luly Valencia-Glenn, Vickie Galindo, Mack Adams, Nancy Ritter, Kathy Reddington, Lori Allen, Ben Altamirano, Gladys Chairez, Michael Banegas, Brad Mazdra, Becky Ordunez, Gerri Martinez, Rosa DeLaTorre-Burmeister, Rosalina Contreras  and Connie Melendrez (recorder)

ABSENT: John Walker, John Paulman, Evelyn Hobbs, Lydia Bagwell

GUEST: Kristi Martin

 

Agenda Item

Discussion

Action/Disposition

Meeting Start Time

10:07 a.m.

 

1 – Approval of the July 10, 2013 Minutes – Mr. Burke

Prior to starting the agenda, Mr. Burke asked Fred Owensby to introduce Ms. Lora Ross, newly hired Adult Basic Education Director.

Dr. Fred Lillibridge moved that the minutes of July 10, 2013 be approved as written.  Saundra Castillo seconded and motion was carried.

Informational Item

 

 

 

 

 

 

2 – Mandatory Freshman Orientation Update – Mr. Ledesma

Mr. Ike Ledesma asked Ms. Gerri Martinez to join him in updating the Council members on the results of the Freshman Orientation held this summer.  This initiative was a part of the “Achieving the Dream” goal and Mr. Ledesma was pleased to announce the response and attendance from students was positive.

They reported receiving 1321 RSVP’s, with 909 attending and 613 enrolled at the completion of the program.  Of the students attending, 76% were high school graduates and 9% were recent GED recipients.  The other 15% were adults returning to take classes after an absence.

All attendees were given a survey to rate the overall orientation program.  Mr. Ledesma was pleased to receive “Excellent” ratings on the check-in process, confidence of resources offered, comfort with campus/faculty/staff, financial aid, academic survival, career services and the MyNMSU portal.

Mr. Ledesma and Ms. Martinez were both very hopeful for the 2014 Orientation.  They look forward to more video content, more participation from students from the Gadsden and Sunland Park campuses and on-line orientation being offered.  They are open to any suggestions for improvement.  

Informational Item

3 – DACC Advisory Board/Operating Agreement – Mr. Burke

Mr. Burke announced that an Operating Agreement exists between DACC and the area school districts. 

Currently, the Gadsden Independent School District has no representation on the DACC Advisory Board, but we are awaiting notification of the new appointments soon from GISD.

The NMSU Board of Regents will be holding their October 17-18, 2013, meeting at the East Mesa campus.

Informational Item

4 – Higher Learning Commission Advisory Visit – Mr. Burke

We have received a report from the HLC Advisory Visit which took place May 30-31, 2013.  The report from the three site visitors was not good in several ways and left in question what the next action would be.

We are currently working on a draft response letter which will include 10 appendices to be submitted to the HLC President, Dr. Sylvia Manning.  Dr. Manning has noted that the leadership transition is considered a positive step for DACC and the next site visit will be in April, 2014.  This visit will include a much larger group from HLC.

Informational Item

5 – Internet/Intranet – Dr. Lillibridge

Dr. Fred Lillibridge shared a handout detailing some of the reports, committee meetings, faculty P&T procedures, syllabi, etc. that should be available on SharePoint.

Items uploaded should be revised and updated regularly.  Items for the DACC website should be routed to Lori Allen and items for SharePoint should go to Dr. Lillibridge.

Informational Item

(see handout)

6 – Planning Process Update – Dr. Lillibridge

The Two-Year Program Review and Institutional Effectiveness Process (PRIP) cycle which started in October, 2010 is approaching its’ conclusion this October, 2013.  Dr. Lillibridge distributed the plan for the next 2 year cycles.

All program reviews need to be updated and completed by the end of October.

Informational Item (see handout)

7 – Values Statement Recommendation – Mr. Burke

Mr. Burke presented a document showing the recommended changes to the “DACC Values Statement” which will include targeting the core values which are the “employees”.

The DACC Faculty Council has reviewed the proposed revisions and recommended that it be sent to the divisions for further review.  Mr. Burke would like input from the Council members.

Several members expressed concerns regarding some of the wording and felt that it might be better to review and email their concerns at a later date.

Dr. Torres moved and Saundra Castillo seconded to accept the statement as HLC recommended. Motion carried, while noting that any suggested changes are sent to Dr. Torres.

Informational Item (see handout)

8 – Community Outreach – Mr. Burke

There have been numerous requests from various agencies inviting DACC administrators to attend community events.  Mr. Burke has asked that Dr. John Walker take the lead in forming a committee to establish how we can better honor community obligations without the burden being on just one or two people.  Jackie Kiefer volunteered to take the lead on events in the southern part of the county; Dr. Torres suggested she talk to Dr. Walker to discuss the process.

Informational Item

9 – Academic Administrator Evaluations – Dr. Torres

Dr. Torres announced that she will be initiating Academic Administrator Evaluations starting this Fall, 2013.  The cycle for these evaluations will be every three years to start and then every five years thereafter. 

Administrators to be reviewed first will be Dr. Walker and the Division Deans, with only current employees participating.  External constituents may be included with prior approval from the VPAA/Campus President.

NMSU Institutional Research will be in charge of compiling the results.

Informational Item

10 – Program Review – Mr. Burke and Dr. Torres

Mr. Burke and Dr. Torres presented a review of the DACC population, enrollment and degrees awarded.  Although enrollment has dipped slightly, we continue to serve the overall Las Cruces population.

The number of Associate degrees awarded is good, but future degree goals are 900 Associates and 800 Certificates in FY2016.  The added numbers of Early College High School and Dual Credit students improve the Associate Degree Graduation rate.

Informational Item

(see handout)

11 – Early College High School – Mr. Burke, Dr. Torres and Mr. Ledesma

DACC is working to balance student needs and DACC resources to ensure that promises made to the students enrolled in this important program are kept.

Informational Item

12 - Announcements

Mr. Ledesma informed Council members that there were fewer disenrollments this Fall. 

Informational Item

Dr. Bernard Piña thanked Kathy Reddington and her staff for getting the new Academic Readiness Center (DAMA 116) ready for the first day of classes.

Informational Item

Ms. Mary Beth Worley informed members that they would be receiving an email asking for information about the college.  They are seeking information about Economic Development and Community Service Programs.

Informational Item

Ms. Tammy Powers announced that October 1-2, 2013, are Disability Awareness days.

Informational Item

Ms. Kristi Martin reminded everyone of the deadline for the Distinguished Alumni Nominations (September 10, 2013) and the upcoming Golf Tournament (October 25, 2013).

Informational Item

Meeting End Time

11:35 a.m.

 

Next Meeting

Next meeting is scheduled for Wednesday, October 2, 2013, 10:00 a.m.