Wednesday, April 3, 2013

DASR Executive Conference Room, East Mesa Campus


PRESENT: Margie Huerta, Andy Burke, Ike Ledesma, Fred Lillibridge, John Paulman, Jaylene McIntosh, Mary Beth Worley, John Walker, Bernie Piña, Lydia Bagwell, Evelyn Hobbs, Rebecca Kongs, Tammy Powers, Jackie Kiefer, Bill Glenn, Fred Owensby, Mozella Garcia, Luly Valencia-Glenn, Vickie Galindo, Mack Adams, Kathy Reddington, Ben Altamirano, Michael Banegas, Gerri Martinez, Brad Mazdra, Rosa DeLaTorre-Burmeister, Rosalina Contreras, Anthony Gordon, and Irene Montoya (recorder)

ABSENT: Lori Allen, Nancy Ritter, Gladys Chairez, Becky Orduñez

GUEST: Lisa Maynez for Gladys Chairez, Kristi Martin, Albert Herrera


Agenda Item



Meeting Start Time

10:10 a.m.


Dr. Huerta noted a good morning to the group. Dr. Huerta asked Mr. Ledesma to introduce DACC’s new employee.  Mr. Ledesma welcomed Mr. Albert Herrera to the college. Monday, April Fool’s Day, was his first day.  He comes to DACC with hotel industry, recruitment and customer service experience.  Mr. Herrera noted he was excited to be here.

Informational Item

1 – Approval of the Minutes of March 6, 2013 (handout)- Dr. Huerta

Dr. Huerta noted since the minutes were just distributed late yesterday, they will be added to next month’s Admin Council agenda.  Please take, review and let Irene know any changes.

The minutes of March 6, 2013, were distributed.  Please let Irene know changes.  They will be added to next month’s agenda. 

2 – Student Registration Changes - Dr. Huerta

Dr. Huerta provided the group an email from Dr. Bernadette Montoya, NMSU, on an update to the campus enrollment restrictions.

Dr. Huerta read the email (provided after minutes).  Mr. Mazdra noted Dr. Montoya’s staff used DACC as a model.  Dr. Huerta noted this was good news for your students.

Informational Item

3 – John Petronis Visit - Dr. Huerta/Mr. Burke

Dr. Huerta noted Mr. John Petronis was not a stranger to DACC.  He has been invited to the May Admin Council meeting to present on the facilities plan and also give the survey results.  There will also be an open forum.  Mr. Burke noted he did not have a set date with Mr. Petronis.  Dr. Huerta noted we would keep the group posted.  We still need to talk about facilities and the future.

Informational Item

4 – Stars of Excellence Ceremony – Dr. Huerta

Dr. Huerta noted in the meeting packet there were nomination forms for the Stars of Excellence.  They were sent by email on April 17.  The awards include faculty service award, rising star award, and non-exempt and exempt staff award.  Please take time to nominate.  The ceremony will be May 8 at 3:00 p.m. in the DASR Commons Area.  Dr. Huerta noted it was important to recognize employees and celebrate.

Send your nomination for Stars of Excellence.

5 – Performance Evaluations – Dr. Huerta/Mr. Adams

Dr. Huerta noted performance evaluations are due: non-exempt April 19 to DACC HR office and exempt April 30 electronically.

Informational Item

6 – Achieving the Dream Coaches Visit-April 1-2, 2013- Dr. Huerta

Dr. Huerta noted the AtD coaches were on site on Monday and Tuesday.  Dr. Frank Renz and Dr. Trudy Bers are DACC’s coaches.  Dr. Huerta noted she was looking forward to their report.  The coaches noted DACC is doing a lot of good things: innovation, experiment, and its spirit. They loved our learning communities.  The department chairs and program directors are very engaged.  Dr. Lillibridge noted he had received same feedback.  Dr. Huerta noted the report will be shared with the group. Thank you for your participation.

Informational Item

7 – Carl Perkins Site Visit - Dr. Huerta/Dr. Walker

Dr. Huerta noted there would be a Carl Perkins site visit on April 23-26.  These are regular site visits.  They will hit every program who purchased equipment with Carl Perkins funds.  Dr. Huerta noted Carl Perkins funds are used to start workforce programs.  Dr. Walker noted equipment is set up at East Mesa, Gadsden, Sunland Park, and the Workforce Center.  Dr. Lillibridge noted Carl Perkins is used differently; some states for startup, some states for support services.  New Mexico should reconsider how we use funds.  Dr. Huerta noted it was costly to start new programs, but also agrees with Dr. Lillibridge.  Mr. Burke noted we need to get money to use for interventions and encourage completion.  Dr. Huerta noted the team will consist of three members.  Division deans, please be prepared.  She thanked the deans for all their help.

Informational Item

8 – Academic Scholars Reception – Dr. Huerta

Dr. Huerta noted outstanding graduates names were still needed for the Academic Scholar Reception from Ms. Hobbs and Dr. Piña.  Mr. Ledesma noted it would be held at the Las Cruces Convention Center at 6:00 p.m. on April 11. 

Informational Item

9 – Mandatory Freshman Orientation – Mr. Ledesma

Mr. Ledesma noted, at last count, 81 students signed up for the mandatory freshman orientation on April 10.  The orientation will be an all-day event with four sessions and lunch.  The parents will have a separate orientation on safety and financial responsibility.  The students are given a choice of dates to attend: April 17, May 2, June 2, July 2, and August 1.  Dr. Huerta asked we keep track of the co-hort.  Mr. Ledesma noted the four big sessions include: welcome/expectations, disabilities, academic survival, and financial aid.  Lunch will be provided and an information fair with giveaways.  Dr. Huerta noted the orientation was mandatory.  Dr. Piña asked if student’s registration was put on hold if they did not attend.  Mr. Ledesma answered yes.  Ms. Martinez noted the orientation could also be held face-to-face or online.  Dr. Huerta asked about an evening orientation.  Mr. Burke noted his concern with putting holds.  Mr. Mazdra noted holds were already in place and can be lifted by advisors.  A discussion followed on retention.  Mr. Ledesma noted the slogan is Explore, Challenge and Exceed.  All of student services are involved.  Ms. Kongs asked about the senior, 60 and over, student who wants to take a class.  Do they have to do the orientation?  Mr. Ledesma noted they are admitted as non-degree.  The orientation is for regular degree seeking students.  Dr. Huerta noted this was a best practice and yields better results.

Informational Item

10 – Announcements

Dr. Huerta noted a few calendar items: 

The Transition Fair, April 4, 6:00 p.m. These are the hard to reach noncredit population.  Dr. Huerta noted she had met a donor last week who was wearing the Transfer Fair pin which he was very proud to wear.  This is exactly the purpose of the fairs – dream big, beyond DACC.  We are doing the right thing. 

Dr. Huerta noted in the Community College Week in the point of view an article on time to hold students accountable for their own success was featured.  A book by Skip Downey “Make Students Accountable for their Own Success” is given to freshman at their orientation at a North Carolina community college.  Dr. Huerta noted it was something we should consider.

Informational Item


Mr. Burke noted the budget was being discussed at the Regents meeting today.  The Governor has signed HB2.  NMSU is asking for a 3% increase in tuition; DACC is asking a 1.6% increase for in-district.  The Legislature approved a 1% salary increase for higher education but only gave a portion.  The Regents will be recommending an across the board 1% increase to faculty and staff.  Dr. Huerta thanked Mr. Burke.

Informational Item

Dr. Huerta noted Ms. McIntosh, Mr. Paulman and Ms. Martin were working on 40th Anniversary activities and celebrations.  At the next meeting an update will be given to this group.  Mr. Paulman noted many of us have been here many years and you may have photos or anything representing DACC from the past you could share with us.  Dr. Huerta asked the group to let Ms. McIntosh, Mr. Paulman or Ms. Martin of any information.

Informational Item

Dr. Huerta noted Dr. Jan Weissbard will be joining Dr. Banegas’ group as the new counselor.  He will start on April 22.

Informational Item

Dr. Lillibridge noted the first draft of the Strategic Plan will be presented to the Advisory Board on May 2.  It will go to the campus community with a short window to provide limited input.

Informational Item

Ms. DeLaTorre-Burmeister noted Career Expo would be held on April 4 with 40 employers.

Informational Item

Ms. Martin noted the ribbon cutting for DASR will be April 30 at 10:30 a.m.

Informational Item

Ms. Bagwell noted a culinary career expo for high school students would be held on Saturday, April 27.

Informational Item


Ms. Powers noted the Great Book Give-a-Way would be held on April 23.  If you have books, they will pick up.  There will be canvas days at Sunland Park and Gadsden.

Informational Item


Dr. Huerta noted April is Community College month.

Informational Item

Meeting End Time

11:30 a.m.


Next Meeting

Wednesday, May 1, 2013, 10:00 a.m., DASR Executive Conference Room.  This meeting may change; Irene will let the group know.























Effective with Summer and Fall 2013 registration beginning April 11th, students will have priority registration for courses offered on their primary campus (this is the campus of record in Banner). It is on the primary campus that students have access to faculty and advisors who are most familiar with their own campus-specific degree or certificate programs. Other support services such as financial aid, scholarships and tutoring, are more accessible at the student’s primary campus. 

Our student registration system (Banner) has been programmed to support enrollment on the primary campus and will allow students to take courses on other NMSU campuses only if the course is not offered at the primary campus, or if there are no seats available in that particular course. Students at NMSU-Las Cruces will be able to take developmental courses at any campus since they are not offered at the Las Cruces campus.  Faculty and academic advisors will have the flexibility to make registration exceptions and should only make these exceptions if they are in support of student degree or certificate completion within the NMSU system.

Two weeks before classes begin each term; students will be able to register for any course on any campus provided seats are available and that they meet prerequisites. This year, registration will open for all students to take any course on any campus on May 9 for Summer classes and August 8 for Fall classes.  The intent, however, is that all students at all campuses will already be registered into courses on their primary campus that meet their own degree requirements and that financial aid awards (which can be campus-specific) have been awarded and accepted. 

This is an important effort to the NMSU system, and I appreciate your full support.


Thank you.