ADMINISTRATIVE COUNCIL MEETING

Wednesday, December 12, 2012

Administrative Conference Room, Central Campus

 

PRESENT: Margie Huerta, Margaret Lovelace, Andy Burke, Ike Ledesma, Fred Lillibridge, John Paulman, Jaylene McIntosh, Mary Beth Worley, John Walker, Bernie Piña, Lydia Bagwell, Evelyn Hobbs, Rebecca Kongs, Tammy Powers, Jackie Kiefer, Bill Glenn, Fred Owensby, Susana Rodriguez, Luly Valencia-Glenn, Vickie Galindo, Mack Adams, Lori Allen, Kathy Reddington, Ben Altamirano, Michael Banegas, Gladys Chairez, Gerri Martinez, Brad Mazdra, Rosa DeLaTorre-Burmeister, Rosalina Contreras, Anthony Gordon, and Irene Montoya (recorder)

ABSENT: Mozella Garcia, Nancy Ritter, Becky Orduñez

GUESTS:  Amanda Madrid for Becky Orduñez, Michelle Lukesh, Rod Santos

 

Agenda Item

Discussion

Action/Disposition

Meeting Start Time

10:09 a.m.

 

Dr. Huerta noted a good morning to everyone.  She reminded everyone that starting with the January 9, 2013, Administrative Council meeting, meetings will be held at East Mesa in Executive Conference Room (DASR 118).  Please plan your travel.

Informational Item

1 – Approval of the Minutes of November 7, 2012 – Dr. Huerta

Dr. Huerta entertained a motion to approve the minutes.  Mr. Ledesma motioned to approve the minutes of November 7, 2012.  Dr. Walker seconded the motion.  There was no discussion; all were in favor, the motion passed.  Irene will post.

The November 7, 2012, minutes were approved.  Irene will post on the web.

2 – Budget Hearings – Dr. Huerta/Mr. Burke

Dr. Huerta noted the budget hearings will be held on February 15, 2013.  Even though the community college has limited new money, we will still hold the hearings.  The priority will be the scheduled.  Mr. Burke noted he was evaluating the revenue situation and also evaluating the existing budget.  Executive Team will be strategizing and will present options and how to move forward.

Informational Item

3 – Sunland Park Addition – Mr. Burke

Mr. Burke noted the facility program for Sunland Park addition is being worked on.  This is for $4 million which was approved in 2009 bond issue.  When new Governor came on board, there was a two year moratorium on new construction.  The Williams Design Group worked on the facility program.  People from the Technical Division were brought in.  Mr. Burke noted we are not at the point where the whole project has been designed.  We will be getting feedback from this group.  If you have any ideas, please let him know.  The college’s mission is to be responsive and the workforce programs in Santa Teresa and Sunland Park will need to fit their needs – welding, electronic, alternative energy.  We will also look at Union Pacific’s needs.  A recent economic survey showed a need for logistics management – 50 positions every year with turnover and new.  The addition will include a lecture hall/small auditorium which the community has asked for.  Please see Mr. Burke’s presentation on Share Point (President’s Office).  Dr. Huerta asked when the addition would be completed.  Ms. Reddington noted completion June 2014.  Dr. Huerta noted this was a good thing for Southern New Mexico.  Dr. Huerta thanked all who completed the facilities survey.  She thanked both Mr. Burke and Ms. Reddington.

Informational Item

4 – People Admin Update – Dr. Huerta/Mr. Adams

Dr. Huerta noted there were changes to People Admin.  Mr. Adams noted the college had been using People Admin for both non-exempt and exempt staff positions.  They were recently told that a new version would be coming out.  The system will become web based and look significantly different.  It is to be more user friendly and will ultimately be used for all applications including faculty.  They are projecting a mid-January role out.  A few changes include identifying the search committees before the position is posted.  The committee will get user guest accounts.  Orientations will also be conducted before the position is posted.  There are good changes – less man power and reduced cost for postage and paper.  Mr. Adams noted training will be provided.  Current postings are not affected.  A discussion followed on job descriptions.

Informational Item

5 – Student Loan Default Management – Dr. Huerta/Mr. Ledesma/Ms. Chairez

Dr. Huerta asked Mr. Ledesma and Ms. Chairez to give the group an update on the student loan default rate.  The federal government is working with the Department of Education on student loan default rates.  The accrediting bodies are also taking note.  The college received a letter from the Higher Learning Commission regarding our default rate.  Our Strategic Plan includes student interventions.  There is much to be done and we will need everyone’s help including faculty.  Institutions will be penalized.  The HLC will do one of two things – 1. A panel will look at DACC or 2. A site visit.  The college has taken this very seriously.  NMSU along with the community colleges have hired a contractor, Inceptia, to work with the whole NMSU system.  Mr. Ledesma and Ms. Chairez have been participating.  Mr. Ledesma noted the contract has three things Inceptia will do –1. Contact students (189 DACC students), 2. Let students know options, and 3. Have financial avenues and financial literacy.  Ms. Chairez presented the group with a Power Point provided by Inceptia.  Please see presentation on Share Point (President’s Office).  Ms. Chairez noted some key findings:  retention, poor academic performance, and financial need were some of the causes for DACC default rate.  Recommended actions include:  pre-enrollment counseling, on-going contact and support, academic support, and financial literacy.  Suggestions for management of default rates for co-hort:  exit interviews, repayment outreach, and delinquency outreach.  Ms. Chairez noted DACC Financial Aid Office recommendations:  in-person entrance loan counseling, in-person exit loan counseling, multiple loan semester disbursements, cost of attendance, financial avenue literacy tools (classroom presentations, financial literacy fair), and mandatory freshman orientation.  Mr. Gordon asked if Ms. Chairez could present this to classrooms and Faculty Council.  Ms. Chairez noted she was more than willing to be able to present to classrooms and faculty.  Dr. Huerta noted there is a lot of work that needs to be done.  Mr. Owensby asked the percentage of students who have loans.  Ms. Lukesh noted about 80%. Ms. Chairez noted the lottery scholarship has been in trouble.  There are looking at going from 100% tuition to 65% tuition to stretch out the funds.  They are asking the community colleges be left at 100%.  Ms. Allen asked why students are getting loans without parent permission.  A discussion followed regarding shorter programs, aligning/streamlining, and setting expectations.

Informational Item

6 – Counseling Services – Mr. Ledesma

Mr. Ledesma noted since Dr. O’Neil’s departure, NMSU Counseling & Educational Psychology Clinic has been seeing DACC Students for a small per student fee.  Please see Dr. Banegas’ office for anyone who is not in urgent crisis and they can send them to O’Donnell Hall.  If the student is in crisis, they will be referred to the Counseling Center at Garcia Hall.  The counseling position has been posted and will report to Dr. Banegas.

Informational Item

7 – Convocation – Dr. Huerta

Dr. Huerta reminded the group of the 2013 Spring Convocation on January 10, 2013 at 9:00 a.m. in the Auditorium at East Mesa.  This year we will have the “So You Think You’ve Got Talent.”  The categories will be singing, musical (non-vocal), dance, drama, and comedy.  There will also be “Most Entertaining” and “Don’t Quit Your Day Job.”  The trophies will be travelling and each contestant will have five minutes.

Informational Item

8 – Announcements

Dr. Huerta wished all “Happy Holidays.”

Informational Item

Meeting End Time

11:26 a.m.

 

Next Meeting

Wednesday, January 9, 2013, 10:00 a.m., DASR 118 Executive Conference East Mesa