ADMINISTRATIVE COUNCIL MEETING

Wednesday, November 7, 2012

Administrative Conference Room, Central Campus

 

PRESENT: Margie Huerta, Margaret Lovelace, Andy Burke, Fred Lillibridge, Jaylene McIntosh, John Walker, Bernie Piña, Lydia Bagwell, Evelyn Hobbs, Rebecca Kongs, Tammy Powers, Bill Glenn, Meg Haines, Susana Rodriguez, Luly Valencia-Glenn, Vickie Galindo, Mack Adams, Lori Allen, Kathy Reddington, Ben Altamirano, Michael Banegas, Gladys Chairez, Gerri Martinez, Brad Mazdra, Becky Orduñez, Rosa DeLaTorre-Burmeister, Rosalina Contreras, Anthony Gordon, and Irene Montoya (recorder)

ABSENT: John Paulman, Mary Beth Worley, Jackie Keifer, Fred Owensby, Mozella Garcia, Luly Valencia-Glenn, Ike Ledesma, Nancy Ritter

GUESTS:  Viola Silva for Nancy Ritter, Kristi Martin, Audrey Collins

 

Agenda Item

Discussion

Action/Disposition

Meeting Start Time

10:11 a.m.

 

Dr. Huerta noted a good morning to all.  Was excited that Bond “C” passed not only in Doña Ana County, but all the State.  Congratulations to Dr. Gerald Burke who headed the committee.  Dr. Huerta noted she had spoken to President Pacheco and Dr. Wilkins will be leaving at the end of the week.  Dr. Jay Jordan will be appointed Interim.  He was in that role previously and he is very supportive of the community college.  We look forward to working with him.  Dr. Huerta wished Dr. Wilkins the best.

Informational Item

1 – Approval of the Minutes of October 3, 2012 – Dr. Huerta

Dr. Huerta entertained a motion to approve the minutes.  Ms. Hobbs moved to approve the minutes of October 3, 2012.  Mr. Burke seconded the motion.  There was no discussion.  All were in favor, the motion carried.  Irene will post.

The October 3, 2012, minutes were approved.  Irene will post on the web.

2 – Budget – Dr. Huerta/Mr. Burke

Dr. Huerta noted she wanted to update the group on the upcoming budget.  Our budget was impacted by many things including salary adjustments, 2% increase for faculty and staff, the additional 2% President Couture added, and also the Christmas bonuses.  There was also a decline in our enrollment, in part due to the enrollment restrictions.  The Executive Team struggled with imposing restrictions also.  We did request this from NMSU and we were denied.  She has met with President Pacheco and he will be looking at this and this will be a priority.  The other community college presidents do not agree also.  All have been impacted.  Mr. Burke noted the department expenditures will need to be evaluated.  The enrollment restrictions we would like would be to shut off DACC courses for non DACC students.  He noted both he and Dr. Huerta’s philosophy does not support restrictions.  The restrictions amount to about $1 million in tuition revenue.  We do not necessarily need to panic but this is something we are going to have to work through.  New initiatives and new programs will need to downsized.   People from his staff will be meeting with departments who spent more than they have the last two years.  Most of those departments are non-academic.  The college needs to find ways to save money.  Some positions may be eliminated.  The college does not have salary savings as we have had in the past.  On the instructional side there is more flexibility since there are not too many departments over.  Mr. Burke noted he would put out documentation to Dr. Huerta.  He is asking everyone to look over their expenditures and if they need assistance, his office can help.  The good news is the passing of the Bond which will provide $2 million for worthwhile renovations to the central campus.  Also, State funding is good.  The State is in a better position.  Mr. Burke noted the college is no longer in a growth mode.  Dr. Lillibridge noted he was part of the formula funding committee and lower enrollment could be more efficient and effective in students finishing the semester.  Mr. Burke noted every year the college will need to evaluate.  Dr. Huerta noted she would like to continue to recruit and transition non-credit students into credit programs.  We really need to look hard at strategies and she will need the division dean’s help.  She would update the group at the December or January meeting on the research UNM did and DACC’s capacity for additional mill levy.  There are still a lot of things the community does not know about DACC and we have an opportunity to do something.  We need to work harder and work smarter.  Mr. Burke noted we could do things with less money. 

Informational Item

3 – AtD Leader College Application – Dr. Lillibridge

Dr. Huerta reminded the group of DACC’s status of Leader College with Achieving the Dream.  Dr. Lillibridge noted the college was part of the original cohort of 28 community colleges who were chosen to be supported by the Lumina Foundation.  We are the last college in New Mexico in AtD.  In 2009, after the final report was awarded, DACC was given Leader College status.  The college opted to decline.  The college changed its mind and renewed our membership to get the status.  This is a significant status to have and our ideas keep improving.  There are two major things the college needs to report on: graduation rates and retention rates.  We also need to report on performance of developmental education and gateway.   If we tell our story, we will be fine.  Dr. Lillibridge noted intervention is also reported.  He has asked Mr. Ledesma for information on this.  We will add learning communities, Early College High School, financial aid, and orientations.  He noted he had sent an email yesterday asking for innovations big or small.  He provided the group a handout for self-assessment.  Please take and make copies for your staff.  There is no right or wrong answer.  If you don’t know, please leave blank.  He will need them by the end of the next week.  The report is due November 30. Dr. Huerta thanked Dr. Lillibridge.  She also appreciated Ms. Collins help.

Informational Item

4 – NMSU Policies (Nepotism & Conflicts of Interest Arising from Consensual Relationships – Dr. Huerta

Dr. Huerta noted a couple of NMSU policies she wanted to make the group aware of – nepotism and conflicts of interest.  Nepotism policy talks about family and how family could not supervise family.  Under no circumstances will a supervisor evaluate a family member.  We need to make sure we are in compliance.  The next policy is conflicts of interest arising from consensual relationships.  Mr. Adams provided a handout on the definition and the reporting responsibility.  If there is a relationship, disclosure will need to be made.  Please know that this policy exists and administration needs to be notified.   Dr. Huerta noted there are consequences for failure to report or cooperate.  Also, this group is in positions of authority and if you know of any romantic or sexual relationship, we need to know.  The rule should be that you don’t mess with other people at work.  This is really an issue within organizations and it’s really important to protect everyone.

Informational Item

5 – In Kind Donations / Donations – Dr. Huerta

Dr. Huerta has talked to Ms. McIntosh and Ms. Martin regarding in-kind donations and donations.  This group was brought a form in the past that was filled out and returned to the Development Office.  The college needs to track and record all donations.  We will clarify form and send to the group.

Informational Item

Dr. Huerta thanked Ms. Reddington who brought the idea to her to recognize our veterans; both staff and students.  With the help of Ms. Loera, we have formalized the event and will hold the ceremony on Monday at 8:30 a.m. here at East Mesa.  Ms. McIntosh will put together an email and send to everyone.  There will also be a column in The Bulletin.  Please come on Monday. 

 

6 – Workforce Summit – Ms. Haines

Ms. Haines noted the Workforce Summit is scheduled for December 13.  The final agenda has not been finalized but Dr. Huerta will be the master of ceremonies.  A consultant from New Options New Mexico will be the lunch keynote speaker.  Ms. Celina Bussey, Secretary of Workforce; Mr. Stan Rounds, LCPS Superintendent; and Ms. Tracey Bryan, The Bridge will be speakers.  Please join us for ½ day and lunch for $25 or all day for $50.  If you have any questions, please call her.  Dr. Huerta noted the college’s support of the Summit.  It’s really important to connect with the community.  Dr. Huerta noted after five years here, Ms. Haines has taken a position with the County and November 30 is her last day.  It has been wonderful having her here.  Thank you Meg!

Informational Item

7 – Inventory – Dr. Huerta

Dr. Huerta noted the first scan for inventory is due November 30.  We have done a remarkable job.  Thank you in advance.  Ms. Pugh will provide cookies to those who scan 100%. 

Informational Item

Dr. Huerta asked to add another agenda item.  Dr. Huerta and Mr. Adams have talked about this.  For HLC purposes, faculty credentials need to be kept updated in their personnel files.  We need to make sure faculty have up-to-date credentials in their files.  This is also good for HR purposes like equity adjustments.  Mr. Adams asked that faculty be asked to send to Mr. Adams their credentials.  Mr. Adams noted a November 16 deadline for Ms. Worley.  Mr. Burke noted correct credentials need to be correct in banner.  As staff gets degrees, please let Mr. Adams know.  Dr. Lillibridge noted we need to get banner right since we report off banner.  Mr. Adams and Ms. Worley are working together.  We need all evidence for credentials.  Even certifications and also for DACC courses being taught at the ECHS.  Ms. Hobbs asked if central campus is now a satellite.  Dr. Lillibridge noted the central campus is designated an additional locations as is Gadsden, Sunland Park, etc.   Dr. Huerta thanked the group for their cooperation. 

 

8 – Announcements

Mr. Adams noted the positions for VPAA and the division dean for T&I have recently been posted.

Informational Item

Dr. Huerta noted a decision had been made by the Executive Team to combine the leadership position for ABE and Continuing Education into one position.  This position will be Executive Director of Workforce Development and Training and will oversee both ABE and Continuing Education.  The position will report to the VPAA.  Mr. Adams noted the position should post soon.

Informational Item

Dr. Huerta noted the college has used students for different things and she called upon them to make an animated commercial.  She went to CMT and graphics and Mr. Vasconcellos and Mr. Brown came up with the commercial.  Dr. Huerta showed the group the commercial.  This commercial will hit theaters soon. 

Informational Item

Dr. Huerta thanked the group and wished everyone a Happy Thanksgiving.  She reminded everyone to come to the veteran’s celebration on Monday.

Informational Item

 

Meeting End Time

11:30 a.m.

 

Next Meeting

Wednesday, December 5, 2012, 10:00 a.m., ACR