ADMINISTRATIVE COUNCIL MEETING

Wednesday, November 2, 2011

Administrative Conference Room, Central Campus

 

PRESENT: Margie Huerta, Margaret Lovelace, Andy Burke, Ike Ledesma,  Fred Lillibridge, John Paulman, John Walker, Bernie Piña, Lydia Bagwell, Evelyn Hobbs, Sylvia Nickerson, Tammy Powers, Bill Glenn, Meg Haines, Mozella Garcia, Luly Valencia-Glenn, Vickie Galindo, Mack Adams, Lori Allen, Kathy Reddington, Nancy Ritter, Ben Altamirano, Gerri Martinez, Brad Mazdra, Becky Orduñez, Emilia O’Neil, Rosa DeLaTorre-Burmeister, Rosalina Contreras, Trudy Luken, Richard Derouen, and Irene Montoya (recorder)

ABSENT: Ken Tellez, Fred Owensby, Susana Rodriguez, Gladys Chairez

GUESTS: Kristi Martin for Ken Tellez, Cyrus Baker for Gladys Chairez

 

Agenda Item

Discussion

Action/Disposition

Meeting Start Time

10:07 a.m.

 

Dr. Huerta noted a good morning to the group.

Informational Item

It was a nice celebration at Saturday’s Distinguished Alumni Award Luncheon.  Dr. Huerta thanked Ms. Martin and Ms. Argie Hernandez.  Four outstanding alums were recognized along with two business achievement awards.

Informational Item

Dr. Huerta asked that QuickConnect be added to the agenda.  Ms. Lisa Kirby from NMSU has been invited.  Mr. Ledesma noted Ms. Kirby was the head guru for QuickConnect which is an early alert system for faculty.  DACC, if we join, will be the last on board.  Ms. Kirby noted QuickConnect has been alive since 2006 and NMSU went live in 2008.  The system is managed by the student information management team.  Student information is gathered through Banner and can be sent to anyone.  This is an early alert system for absences, low grades, etc.  At the community college level, there are different ways to manage.  Ms. Kirby provided a handout that provided detailed information on QuickConnect.  She also provided a handout of sample letters students receive. The systems allows faculty to refer students to QuickConnect and know that a Responder, who is a program staff and or volunteer staff/faculty member, will do their best to contact the student.  The goals of QuickConnect include promoting responsible class attendance and providing one-on-one intervention to connect students with resources pertinent to their individual needs. Dr. Huerta thanked Ms. Kirby.  The college will discuss and consider it.  A small discussion followed on data collection and privacy.

Informational Item

1 – Approval of the October 5, 2011, Minutes – Dr. Huerta

Dr. Huerta entertained a motion to approve the minutes.  Ms. Burmeister asked that the University of Mississippi be changed to University of Missouri.  Dr. Walker moved to approve the minutes of October 5, 2011, with the change noted by Ms. Burmeister.  Ms. Martinez seconded the motion.  All were in favor, the motion carried.

The minutes of October 5 2011, were approved with change.  Irene will post on the web.

2 – The Higher Learning Commission Site Visit Spring 2014  – Dr. Huerta

Dr. Huerta thanked Dr. Lillibridge who is co-chairing the Higher Learning Commission Committee.  The site visit is scheduled for Spring 2014.  The plan is to complete the self-study by December 2013.  A meeting was held to kick-off.  Dr. Lillibridge sent an email asking for volunteers.  Please respond to Dr. Lillibridge.  This is an important activity and we need to be involved.  Ms. Susan Wood will continue to be the editor.  Dr. Lillibridge noted 15-20 more volunteers are needed.  Non-exempt and exempt staff are needed.  The formal kick-off will be January at Convocation.  Dr. Huerta noted diversity on the committee and sub-committees will be needed.  We want to be inclusive.

Please volunteer for the HLC Committee and/or Sub-Committees.  Let Dr. Lillibridge know.

3 – Planning for Chaparral and Hatch Centers – Dr. Huerta

Dr. Huerta noted she has been working with Dr. Lovelace and the division deans on the programs needed for both Chaparral and Hatch.  Chaparral is interested in the Early College High School as well as automotive, creative media, aerospace, pre-engineering, and education.  We will be using the facilities at Chaparral High School for lab space.  We will be working with the Gadsden School District.  In Hatch, they would like to also collaborate with DACC and they are interested in aerospace and health.  The focus will be on workforce training.  Dr. Huerta that it will be nice to have Admin Council at the new centers.

Informational Item

4 – State of the University Address – Dr. Huerta

Dr. Huerta noted President Couture recently held a State of the University Address.  Several faculty and staff have asked Dr. Huerta about the statements made by President Couture regarding online courses.  The Online Committee put together by the President is developing feedback and input. Dr. Huerta, along with the other Community College Presidents, will discuss with President Couture next week.

Informational Item

Dr. Huerta noted NMSU’s web page noted that GED testing would be held at DACC.  Mr. Burke and Mr. Ledesma met with NMSU regarding the possibility of doing GED testing at DACC.  Details had not been worked out and staff had not been notified.  We will let everyone know details once those have been worked out.

Informational Item

5 – Year of Transfer Initiative Update – Dr. Huerta

Dr. Huerta noted she has been doing all she can to get students to transfer to NMSU.  She thanked Mr. Mazdra who invited NMSU advisors and recruiters to DACC.  A Transfer Information Fair will be held here at DACC on February 8 or February 15.  NMSU deans will be invited as well as their department chairs.  DACC will identify December and May DACC graduates and invite them to attend. Dr. Huerta noted her goal was to have more communication and have departmental meetings with NMSU.  The Secretary of Higher Education is looking at incentives to reward universities who transfer community college students.  Ms. Martinez noted there were lots of transfer questions when they are out recruiting.  Dr. Huerta noted the college would continue to change the culture.

Informational Item

6 – Open Forum w/Executive Team – Dr. Huerta

Dr. Huerta noted the Executive Team jointly with Faculty Council will hold an Open Forum for faculty and staff on December 1, 2011, at 3:30 p.m. at East Mesa (Room TBA).  The agenda will include salaries, formula funding, Legislative Finance Committee.  An email will be sent.  Mr. Derouen noted ERB is holding a vote on changes to the ERB.  He would like ERB added to the agenda.

Information Item

7 – Reminder: Schedule Unit/Division Meetings w/Dr. Huerta’s Office – Dr. Huerta

Dr. Huerta noted she will go out to all unit/divisions to discuss the Strategic Plan (old and new).  Please get with Irene to schedule.

Please get with Irene to schedule.

8 - Announcements

Ms. Martinez noted Admissions will be holding High School Senior Day on November 12, 2011.  More information is needed for the tables.  They are also in need of presenters.  Dr. Huerta asked the division deans to work with Ms. Martinez.

Division Deans will work with Ms. Martinez.

Ms. Reddington noted this weekend is daylight savings time.  On Friday, November 11 there will be a Veteran’s Day recognition at 8:00 a.m. at Central Campus.  Mr. Derouen will be the guest speaker.

Informational Item

Mr. Adams noted on November 14-15, NMSU will bring back Mr. Rodney Klein with the U.S. Equal Employment Opportunity Commission, who will be holding two training workshops:  Harassment and Retaliation.  He will send out specific information.  Dr. Huerta noted the college was very supportive of these training workshops.  We will hold a training session for Admin Council on November 30.

Informational Item

Mr. Derouen asked that everyone take a look at the proposed changes to ERB and give your input.  The deadline for input is November 16.  Dr. Huerta asked Mr. Adams to send information to everyone.

Informational Item

Mr. Paulman noted the class schedule for Spring is not ready.  The schedule can be found online and he will send out instructions.  The schedule (like the printed one) will be available online.  Dr. Huerta asked Mr. Paulman to make sure information is posed to the home page.

Informational Item

 

Meeting End Time

11:45 a.m.

 

Next Meeting

Wednesday, November 30, 2011, 10:00 a.m., ACR