ADMINISTRATIVE COUNCIL MEETING

Wednesday, October 5, 2011

Administrative Conference Room, Central Campus

 

PRESENT: Margie Huerta, Margaret Lovelace, Andy Burke, Ike Ledesma,  Fred Lillibridge, John Walker, Bernie Piña, Lydia Bagwell, Evelyn Hobbs, Tammy Powers, Bill Glenn, Meg Haines, Fred Owensby, Susana Rodriguez, Mozella Garcia, Luly Valencia-Glenn, Vickie Galindo, Mack Adams, Lori Allen, Kathy Reddington, Nancy Ritter, Ben Altamirano, Gladys Chairez, Gerri Martinez, Brad Mazdra, Becky Orduñez, Emilia O’Neil, Rosa DeLaTorre-Burmeister, Rosalina Contreras, Trudy Luken, Richard Derouen, and Irene Montoya (recorder)

ABSENT: John Paulman, Ken Tellez, Matt Byrnes, Sylvia Nickerson

GUESTS: Erlinda Portillo and Kristi Martin for Ken Tellez

 

Agenda Item

Discussion

Action/Disposition

Meeting Start Time

10:10 a.m.

 

Dr. Huerta noted a good morning to the group.

Informational Item

Dr. Huerta welcomed Dr. Emilia O’Neil.  Dr. O’Neil has been very busy talking to students and working on preventive measures.  Dr. Huerta also welcomed Ms. Vickie Galindo who is the new director of Community Education.  Dr. Huerta also noted Mr. Ken Tellez is on educational leave and Ms. Erlinda Portillo and Ms. Kristi Martin will be attending in his absence.

Informational Item

1 – Approval of the September 7, 2011, Minutes – Dr. Huerta

Dr. Huerta thanked Irene for the hard work on the minutes.  Not a favorite thing to do if you have ever taken minutes.  She entertained a motion for approval of the minutes.  Dr. Garcia motioned for the approval of the September 7, 2011, minutes.  Dr. Walker seconded the motion.  All were in favor, the motion carried.  Irene will post on the web.

The minutes of September 7, 2011, were approved.  Irene will post on the web.

2 – Legislative Finance Committee Program Evaluation Update – Dr. Huerta

Dr. Huerta noted as all of you know, the Legislative Finance Committee (LFC) conducted a program evaluation of DACC last month.  The LFC was trying to get a survey out to faculty, staff, and students.  Dr. Huerta had worked with Ms. Allen to make this happen.  Unfortunately, details were not worked out and the survey will no longer be sent out.  This was not DACC’s fault; we wanted the survey.  The process will remain the same: LFC working on draft report, draft report will be sent to Exec Team who will provide input; report to Higher Education Department end of November, and presented to LFC in December.  Dr. Lillibridge noted he was still providing LFC data.  Mr. Burke added he was also providing data on comparison of cost of lower division courses between university and community colleges.  Ms. Portillo noted she had provided LFC the agreement of 5% over $1,000.  Dr. Huerta asked that anyone providing data to LFC to please forward to our office as we have a file with all data/information that has been sent.  Dr. Huerta noted she will keep this group informed.

If you have been sending data/

information to LFC, please forward to the President’s Office.

3 – Employee Training & Professional Development Follow Up – Dr. Huerta & Mr. Adams

Dr. Huerta noted she was following up to last month’s discussion on employee training and professional development.  She had asked that ideas for training and/or professional development be sent to Mr. Adams.  Mr. Adams noted he but had received something from Dr. O’Neil.  He will be collaborating with Dr. O’Neil, Ms. Haines, and also NMSU.  Mr. Adams noted he will piggy back on the Center for Learning & Professional Development.  They have lots of resources.  Dr. Huerta noted she would like to put into practice and into motion this year.  She would like to hold trainings during Admin Council meetings.  If you have ideas, please share with Mr. Adams.

If you have ideas for training and/or professional development, please let Mr. Adams know.

4 – People Administration – Mr. Burke/Mr. Adams

Mr. Burke noted NMSU HR was implementing a new software system, People Admin, for e-hires for non-exempt and exempt staff beginning October 10.  The application process will be done on-line.  No training has been provided.  Mr. Adams noted this new system will be for non-exempt and exempt staff only.  Students and even faculty will be added in the future.  Mr. Adams stated how we deal with change is very important and it impacts all.  We will be learning as we go.  There will be less paperwork and less manual work for his office.  Letters will also be generated by the software electronically.  All new positions initiated on October 10 and on, will be using the new software.  Mr. Adams noted the system is pretty intuitive and his office will assist.  Ms. DeLaTorre-Burmeister noted the University of Missouri where she formerly worked at used People Admin.  Awesome system.  Mr. Burke noted we did not know if Mr. Adams will have permission to give access to our staff.  Mr. Adams noted there will be some information sessions starting on October 10.  There will be no training environment, but there will be open labs.  His office will assist.  Dr. Glenn asked if screening committees will have access. Mr. Adams answered yes through the new system.  Mr. Burke noted it was important to give a heads up although we don’t know all the details yet.  Ms. Allen noted those wanting to use computers will be going to the open labs.  A small discussion followed on this.  Dr. Huerta asked that people be sent to the Library at central campus or East Mesa.  Mr. Burke noted the college might try to set up computers for this purpose.  Mr. Adams noted there were things the college needed to work through and help applicants.  Dr. Piña asked if the web page could be updated to direct applicants. Dr. Huerta asked Ms. Allen to have Mr. Omar Carrillo work on this with Mr. Adams.  Mr. Adams noted he had applied using the system and it’s easy to go through.  We will move forward.  Ms. Reddington noted her concern about Spanish speaking only applicants.  Mr. Adams noted Ms. Reddington’s concern.

Informational Item

5 – DACC Development Efforts – Dr. Huerta

Dr. Huerta noted there were several DACC events: Distinguished Alumni Luncheon and the Golf Tournament and Celebrity Dance.  The Luncheon will be held on October 29 at 12 noon here at East Mesa in the DAAR commons area.  The actual program will be in the Auditorium.  The Golf Tournament and Celebrity Dance will be next Friday, October 14.  Dr. Huerta thanked the committee in advance for the hard work and also the participants.  Ms. Portillo noted there was still time for anyone in the group to participate.  Dr. Lovelace and Ms. Bagwell are on a golf team.  They have close to 30 teams.  Ms. Portillo noted the tournament could be moved to the new golf course.  She will let everyone know.  Ms. Martin noted several deans from NMSU were on a team: Dean Adera and Dean Morehead.  Dean Carruthers had to withdraw as he hurt his back.  Sponsors for the tournament include Texas Roadhouse, Hispano Chamber, The Bulletin, The LC Sun News, Radio LC, Sitel, and Memorial Medical Center.   Ms. Portillo noted the raffle will include: HP notebook, refrigerator, and Xbox.  Ms. Portillo noted there were still tickets for the dance.  Ms. Portillo noted the musicians for the dance include Jay Perez, Gonzalo (from Albuquerque), and the Yarborough Band (from Las Cruces).  Dr. Huerta noted two scholarships will be given away.  It will be a nice atmosphere with nice music. Dr. Garcia noted this would be Ms. Portillo’s last hurrah as she is leaving.  Dr. Huerta noted Ms. Portillo would be leaving DACC again.  The group applauded Ms. Portillo.

 

6 - Announcements

Dr. Huerta noted the Higher Learning Commission visited DACC to look at the Aerospace Technology Program. Dr. Huerta thanked the faculty for their participation and hard work.  They did an excellent job.  The site visitors were very impressed.  Dr. Lillibridge noted he read the report and it was mostly glowing.  Dr. Huerta thanked everyone.  She thanked Dr. Lillibridge for leading and Dr. Lovelace for coordinating.

Informational Item

Mr. Derouen noted Faculty Council was working on revising their constitution.  They are also looking at the parking situation.  Dr. Huerta noted the college worked with the City on the shuttle.  Students are not taking advantage.  It’s not like the college has not tried.

Informational Item

Dr. Huerta noted she has been following up with the administrative reviews mentioned last year. We will be following policy.  President Couture formed a committee.  Dr. Huerta hopes something is done in the spring.  The reviews should happen after 3 ½ years from hire date and then every 5 years.  Dr. Huerta noted everyone is being looked at not just the academic side. A small discussion followed.

Informational Item

Ms. Haines noted tonight at the Workforce Center from 6:00 p.m. to 7:30 p.m. there will be a free internet essentials training.  The training is open to the public and to families on free lunch.  This one is in English.  A bilingual one will be offered if there is enough interest.

Informational Item

Ms. Chairez wanted to recognize Dr. Lillibridge’s work on gainful employment.  He is working on this for all NMSU.  The group applauded Dr. Lillibridge.  Dr. Huerta noted Dr. Lillibridge is the compliance person at DACC.  She also noted Ms. Chairez has also done a lot of work on this also. 

Informational Item

Mr. Ledesma noted there would be a memorial for Dr. Sharp on October 27 at 1:30 p.m. at the tree outside his office.   A reception will follow from 2:00 to 3:30 p.m. in the ACR.  Ms. Luken added there would be other events that week including:  NAMI Presentation “In Our Own Voice” on October 25; Special Film Screening “Murderball” on October 26; and the Fair on October 27.

Information Item

Mr. Burke noted he was appointed by President Couture to serve as chair of the NMSU Online Committee.  The committee has representation from the Provost, student services, College of Arts & Sciences, and the community colleges.  The charge is to look at revenue related to online courses (core and general education) and similar tuition cost for all NMSU.  Mr. Burke added they would be working through some issues.  The emphasis at this point is predominantly the revenue.  He may reach out to some in this group.  Dr. Huerta noted the community colleges do not agree to increase any rates.  This would have a negative impact to our students.

Informational Item

Dr. Walker noted the Department of Labor recently granted an award to Santa Fe Community College and Central New Mexico.  We are partners with both on these grants.   Dr. Walker noted the Primos Grant ended September 30, 2011.

Informational Item

 

Ms. Allen noted she would be sending an email to everyone regarding Share Point.

 

Meeting End Time

11:25 a.m.

 

Next Meeting

Wednesday, November 2, 2011, 10:00 a.m., ACR