ADMINISTRATIVE COUNCIL MEETING

Wednesday, July 13, 2011

Administrative Conference Room

 

PRESENT: Margie Huerta, Margaret Lovelace, Andy Burke, Ike Ledesma,  Fred Lillibridge, John Paulman, John Walker, Bernie Piña, Lydia Bagwell, Evelyn Hobbs, Matt Byrnes, Sylvia Nickerson, Tammy Powers,  Bill Glenn, Meg Haines, Susana Rodriguez, Mozella Garcia, Luly Valencia-Glenn, Lori Allen, Kathy Reddington, Ben Altamirano, Gladys Chairez, Geri Martinez, Brad Mazdra, Rosa DeLaTorre-Burmeister, Rosalina Contreras, and Irene Montoya (recorder)

ABSENT: Ken Tellez, Susan Roberts, Fred Owensby, Nancy Ritter, Becky Orduñez, Richard Derouen

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Agenda Item

Discussion

Action/Disposition

Meeting Start Time

10:11 a.m.

 

Dr. Huerta noted a good morning to everyone.  She hoped people have been taking time off.  The fall semester starts in five weeks with Convocation.  The coveted volleyball trophy belongs to B&I with Student Services waiting to take it away.

Informational Item

 

1 – Approval of the May 4, 2011, and June 1, 2011, Minutes – Dr. Huerta

Dr. Huerta noted Irene had previously sent out the minutes for the group’s review.  May 4 and June 1 minutes were sent.  Dr. Garcia noted Ms. Nickerson would like the last sentence deleted in her announcement in the May 4 minutes.  Dr. Walker moved to approve the amended minutes of May 4, 2011, and the minutes June 1, 2011.  Ms. Chairez seconded the motion.  All were in favor, the motion carried.  Irene will post on the web.

The minutes of May 4, 2011, and June 1, 2011, were approved.  Irene will post on the web.

Dr. Huerta asked Mr. Ledesma to introduce the new members to his staff.  Mr. Ledesma introduced Ms. Geri Martinez as the new director of admissions.  Ms. Martinez was our financial aid assistant coordinator and prior to that, was at WNMU.  Dr. Huerta noted Ms. Martinez has hit the ground running.  Mr. Ledesma noted there was worry with both Dr. Sharp and Mr. Payne no longer with us.  The positions were looked at and it was determined that we needed someone who was licensed to practice counseling in New Mexico and also supervise licensed clinical counselor.  Starting August 1, Dr. Emilia O’Neil will be joining DACC.  Dr. O’Neil will be able to supervise students in the CEP program at NMSU.  She will be housed at East Mesa.  Mr. Ledesma noted our counseling services will be brought to a new level.  We are very excited to have her.  Dr. Huerta noted counseling had been reorganized and they will do more outreach.

Informational Item

Dr. Huerta noted a lot of hires were still on going.  The HR position and some others are open and being worked on.  Dr. Huerta noted we have received excellent competitive pools and it’s been tough.

Informational Item

2 – Legislative Finance Committee Program Evaluation – Dr. Huerta

Dr. Huerta noted the Legislative Finance Committee will be conducting a program evaluation of DACC.  They contacted the college a few weeks ago.  This is not an audit.  The LFC has chosen two community colleges:  DACC and Central NM Community College.  Asked why and they noted because these were the two largest in the State; one independent and one branch community college.  Dr. Huerta, Mr. Burke and Dr. Lillibridge are the contact persons while Mr. Ledesma and Dr. Lovelace are providing help.  They will be here the end of August and after their visit they will prepare a report.   They may want to speak to people but we don’t know at this time.  They have already visited CNM.  We are looking at this as a positive thing where we can showcase the college.  The three things they will be looking at are: 1. Governance (effective/efficient), 2.  Spending and 3. Outcomes (graduation, developmental education, dual credit).  They will look at duplication.  State thinking some programs are duplicating and that higher education is growing for growing sake.  Dr. Huerta noted DACC is growing because of demand.  She also noted the executive director for LFC knows DACC and community colleges very well.  The report will be presented to the Legislative Finance Committee in November.  The college will be very busy as the Higher Learning Commission will also visit and look at the Aerospace Technology program on September 19-20.  We also have NADE certification and should apply no later than August.  Mr. Burke added NMSU and UNM have already gone through the LFC program evaluation.  The findings were related to outcomes.  The spending focus included a section on athletics.  Mr. Burke noted DACC should have no spending related issues. This should be a good thing.  Important to community colleges.  Dr. Huerta noted she would keep the group posted.

The LFC will conduct a program evaluation of DACC.  Dr. Huerta will keep the group posted.

3 – Strategic Plan Implementation Team Work Session Update – Dr. Huerta

Dr. Huerta noted the Strategic Plan Implementation Team had a work session yesterday.  She thanked everyone that was there and provided information including Mr. Mazdra, Ms. Chairez, Ms. DeLaTorre-Burmeister, and Ms. Orduñez.  Dr. Huerta noted more will be announced at Convocation.  The Team is setting priorities for 2012-2016.  They will include baselines and benchmarks.  They priorities include: 1. Improve Student Achievement (emphasis on transition from noncredit to credit), 2. Improve Intrusive Student Support (address undeclared majors and stop out students), 3.  Curriculum Development and Redesign, 4. Workforce (including noncredit, SBDC), and 5. Operational Efficiency and Effectiveness.  Dr. Lillibridge noted we will look at processes, staffing, and are we doing everything efficiently and effectively.  Dr. Huerta noted more would come at Convocation.  The theme for the priorities will be “Best Practices Approach.”

Informational Item

4 – Fall 2011 Convocation - Dr. Huerta

Dr. Huerta reminded everyone that Fall 2011 Convocation will be on August 15 beginning at 9:00 a.m. in the Auditorium at East Mesa.  We will be recognizing our student veterans and we will invite about 20 to attend.

Informational Item

5 – Equipment Process – Dr. Huerta

Mr. Burke noted a changed to May 4 minutes in the budget section. It should read:  There will not likely be any fund balance increases for this year or next year.  The equipment process went out.  We recognize that there are some items people might want to have reconsidered.  Furniture was not taken into consideration.  For furniture, please talk to Ms. Reddington.  For software, Ms. Allen.  Mr. Burke noted $800,000 was approved.  The refresh plan is in process for classroom computers and also individual computers.  Mr. Burke thanked Ms. Allen.  If there are any exceptions (broken, etc.), please let us know.

Informational Item

Dr. Walker noted he alluded to this yesterday that the college needed to come up with a Carl Perkins allocation process.  Career tech is only involved and can only buy instructional (new or to enhance).  Maybe a committee needs to be set up to include the three career tech division deans.  We need to identify in advance what is needed.  The grant is $500,000 and $150,000 goes to new programs.  Dr. Huerta noted this used to be prioritized.  She asked Dr. Lovelace and Dr. Walker to get together and talk and work something out.

Dr. Huerta asked Drs. Lovelace and Walker to work something out.

6 – Educational Retirement Board Changes – Mr. Burke

Mr. Burke noted the State, HB628, temporarily increased the employee contribution to ERB by 1.75%.  You will notice this on your paycheck.  This was used by the State to balance the budget.  The employer side was reduced by 1.75%. This allowed the college, in theory, to directly get in State appropriations of approximately $350,000.

Informational Item

7 – Adjusting Math Portion of COMPASS Test – Mr. Ledesma

Mr. Ledesma noted, based on Mr. Mazdra’s research, students taking developmental math and then taking the math placement test at NMSU are placing at higher levels.  We are looking at adjusting.  We will make comparisons and make decisions.  Mr. Mazdra noted we were not adjusting the cut off scores.  Dr. Piña noted this was starting a new domain.  At the last Round Up, it was decided all community colleges would have the same cut off scores.  We are working with NMSU on COMPASS scores on banner.  Mr. Mazdra noted some adjustments need to be made as COMPASS under places and math placement over places.  Dr. Huerta noted the whole issue of COMPASS testing should be looked at for the next cycle of strategic priorities.  Ms. Nickerson noted a study on persistence – COMPASS vs. placement – should be done.  Dr. Huerta asked Dr. Piña to talk to group in September on this.  Mr. Burke noted that documentation on cut off scores will be asked for by LFC.  Mr. Mazdra noted this was just happening.  Dr. Huerta noted documentation on where we are at and where we are going will be needed.  Dr. Piña noted he would give Dr. Huerta the recommendation made and the follow up done.

Dr. Piña will provide an update on this issue in the September meeting.

8 – Student Services Activities – Mr. Ledesma

Mr. Ledesma noted student services would be at Mesilla Valley Mall for tax free weekend on August 6 from 12 noon to 4:00 p.m.  There will be radio promotions.  Mr. Ledesma noted Freshman Convocation would be held on August 13 in the Auditorium at East Mesa.

Informational Item

9 - Announcements

Dr. Huerta noted that Ms. Welch is now Ms. Powers as she just got married.  Best wishes.

Informational Item

Irene noted the next Admin Council meeting is September 7, 2011.

Informational Item

Dr. Huerta reminded the group Convocation is a Hawaiian theme.  Dress appropriately.

Informational Item

Ms. Reddington noted they are carpeting student services area (financial aid, admissions) now until August 3.

Informational Item

Meeting End Time

11:14 a.m.

 

Next Meeting

Wednesday, September 7, 2011, 10:00 a.m., ACR