ADMINISTRATIVE COUNCIL MEETING

Wednesday, June 1, 2011

Administrative Conference Room

 

PRESENT: Margie Huerta, Margaret Lovelace, Ike Ledesma,  Fred Lillibridge, Ken Tellez, John Walker, Bernie Piña, Lydia Bagwell, Evelyn Hobbs, Rebecca Kongs, Sylvia Nickerson, Tammy Welch, Susan Roberts,  Bill Glenn, Meg Haines, Susana Rodriguez, Luly Valencia-Glenn, Kathy Reddington, Ben Altamirano, Gladys Chairez, Amanda Madrid, Brad Mazdra, Becky Orduñez, Rosa DeLaTorre-Burmeister, Rosalina Contreras, and Irene Montoya (recorder)

ABSENT: Andy Burke, John Paulman, Carmen Aguilera-Goerner, Fred Owensby, Mozella Garcia, Lori Allen, Nancy Ritter, and Kurt Depner

GUESTS: Patricia Hidalgo for Nancy Ritter

 

Agenda Item

Discussion

Action/Disposition

Meeting Start Time

10:12 a.m.

 

Dr. Huerta noted a good morning to the group.  She hopes everyone is doing well and the summer is going well.  She encouraged everyone to spend time with family.  It’s important.  It’s also important for good mental health. 

Informational Item

 

Dr. Huerta noted the college had a great commencement on Friday.  There were a lot of students.  We did have elevator problems.

Informational Item

Be ready for August.  Be ready for convocation.  B&I currently has the volleyball trophy.  We will again have a volleyball tournament.  This year’s convocation will be held at East Mesa.  Dr. Huerta asked Mr. Altamirano to let his band know.  A discussion followed on volleyball teams.  Dr. Huerta noted Convocation will be held on Monday, August 15 with a Hawaiian theme.

Informational Item

1 – VPAA Update – Dr. Huerta

Dr. Huerta amended the agenda to include a VPAA update.  Dr. Huerta noted the committee screened a lot of applications.  Ms. Haines was one of the co-chairs.  The search yielded no qualified candidates.  The search has been closed.  Dr. Huerta noted she asked Dr. Lovelace to extend her stay with us.  Dr. Lovelace gracefully accepted.  She will be with us another year to allow us to repost the position.

Informational Item

Dr. Huerta noted there were many searches/interviews going on.  We are trying to get everyone hired.  Overall we are finding outstanding candidates.

Informational Item

As you all know, Ms. Gleason has taken another position with the county.  Dr. Walker will chair the committee for this position.  Interviews will be held June 13-14.  There is an excellent pool and Dr. Huerta will interview the finalist.  Dr. Huerta noted Ms. Rosie Martinez will be helping with the day-to-day operations.  Dr. Huerta will meet weekly with Ms. Martinez to get updates on searches and the status of each position.

Informational Item

2 – 2012 Commencement – Dr. Huerta

Dr. Huerta noted the college will need to come up with another day for the 2012 Commencement.  We will not be allowed to use the Pan Am Center on Fridays.  She would like to know if the group prefers Thursday night or Saturday night.  If we continue on Fridays, we will need to move to the Las Cruces Convention Center and splitting into at least three ceremonies.  Dr. Huerta noted Faculty Council told her last year that they wanted to stay together and have one ceremony.  There is also the Field of Dreams and having it outdoors.  We could do Thursday night at the Pan Am Center.  We will need to move quickly.  Dr. Huerta asked Mr. Ledesma to hold Pan Am Center for the Thursday.  Dr. Piña suggested we go back to having one in December and one in May.  A discussion followed on the possible alternatives.  Dr. Huerta noted the consensus from the group is to hold it on Thursday night at the Pan Am Center.  Dr. Huerta asked everyone to take to their divisions/units.

Commencement will be moved to Thursday night at Pan Am Center.  Dr. Huerta asked everyone to take this to their divisions/units.

3 – Strategic Priorities; Addressing Undeclared Majors – Dr. Huerta

Dr. Huerta noted there are 1,400 undeclared majors at DACC.  We need to put some strategies in place to change this.  Mr. Ledesma noted during the SP1 meeting, there was discussion of activities the college could do to provide guidance/direction to these students.  1.  Admissions – for those students who leave the degree blank, Admissions would bring the students in.  2.  Letter – a letter would be sent; asked why left blank; and if students need guidance, they can attend choices activity where they can meet with advisors (refreshments provided).  The choices activities have been scheduled for July 20 and July 28.  We need to make the effort and be supportive.  Ms. Nickerson asked about those who declare general studies degree or those who plan to transfer.  Mr. Ledesma answered not necessarily.  Mr. Mazdra noted the issue is with unclassified in Banner.  There are three different kinds of unclassified students:  Associate of Arts, Associate of Science and Associate in General Studies.  These students do have direction.  Do not confuse with undeclared.  There are also 700 pre-health students who are unclassified.  There are several other pre-something students.  Mr. Mazdra’s concern is with the other 1,200 students who are all over the map.  These are the students we need to target.  He has asked Ms. Chairez to help because this will have a great impact on their financial aid – completion (99 attempted hours limit), time frame, and GPA.  Dr. Huerta noted she would like the work to include the division advisors and transition coaches.  Ms. Valencia-Glenn noted her and her two co-workers would like to be included.  Dr. Huerta asked that all these people be included in the discussions.  The goal is to get students declared.  Mr. Mazdra noted the Academic Advisors Council meets the last Monday of the month at 8:30 a.m.  Dr. Huerta asked what is the college doing about bringing back students; outreach efforts.  Dr. Lillibridge noted 15-16% of students stop out.  Dr. Huerta would like the next Strategic Plan to identify specific activities for these students.   Ms. Orduñez noted Admissions use to send out letters with applications to these students.  Dr. Huerta noted the college needed to recapture these students.  For now we will work on the undeclared students.  Ms. Nickerson noted career assessment should be encouraged.  Mr. Mazdra noted in the Advising Center students are encouraged to make a decision and are told they are not locked in.  Dr. Huerta noted there students who change majors – 5-7 times for bachelors.  Dr. Piña noted we need incentives to get students to come.  Ms. Contreras noted there were incentives and they would be given out at the three sessions (choice activities) that will be done each day.  They will be held in room 96 and at the end of the session the drawings will be held.  Dr. Piña also suggested the letter should be addressed to the parents.  Dr. Lillibridge noted that would be a FERPA (Family Educational Rights & Privacy Act) deal.  Ms. Hobbs noted they have many restricted admissions programs and they are working hard to identify options while students wait to get into the program.  Dr. Huerta noted we need a better plan to keep students in college.  Mr. Mazdra noted it is recommended we have a parallel plan.  Ms. Chairez noted the importance of declaring a major as soon as possible.  Dr. Huerta added the financial aid part is critical.    This activity and others will make it into the next Strategic Plan.  Dr. Huerta noted distance education will be focusing on quality.  Dr. Huerta asked the division deans and Dr. Lovelace to work on an authentication statement for those distance education courses.  Also, a transfer statement.  These statements will be included in the syllabus starting fall.  Dr. Huerta also noted that Mr. Mazdra will be giving an update on transfer initiatives at convocation.  Mr. Ledesma read:  Identity Authentication Statement:  DACC reserves the right to verify that you are the person registered for this online course.  You may be required to authenticate your identity by attending one or more mandatory meetings.  You may be required to provide at least one form of government-issued identification at the meeting(s).  Misrepresentation of an academic or non-academic nature is a serious violation of the Student Code of Conduct and will be reported to the appropriate administrative official and adjudicated in accordance with the Student Code of Conduct.  If you are found responsible for violating the Student Code of Conduct, disciplinary sanctions will be imposed including disciplinary probation, suspension, expulsion, and/or dismissal.  Disciplinary sanctions may appear on your official academic transcript.  A discussion followed on the statement.  Mr. Ledesma read:  Course Transfer Statement: GOVT 100G is a New Mexico General Education Common Core, Area IV Social/Behavioral Science course. It is a 3 credit hour course guaranteed to transfer and meet general education requirements at any public New Mexico college or university. General education courses at NMSU/DACC can be identified by the G suffix.  Find out how this course fits into your NMSU bachelor degree by consulting with your academic advisor or the academic department at NMSU that offers the degree.  For more information, contact the DACC Academic Advising Center at (575) 528-7272.

Ms. Hobbs asked if the checklist could be revised to include these statements.  Dr. Huerta answered yes.   She also reminded everyone that the syllabus should be more detailed than just Week 1 and Week 2.  They should have pages, references, activities, etc.  She asked the division deans to not sign off on any who were not complete.  This is our contract with the students.  Dr. Lovelace suggested adding the federal law to statement to soften.  Dr. Walker asked if the college was actually verifying.  Dr. Lillibridge noted we are doing it but not everyone is doing it.  Dr. Huerta asked Ms. Roberts how they did it at White Sands.  Ms. Roberts noted that if you take a test, you take the test at the testing center.

Informational Item

4 – Preliminary Planning; Strategic Plan 2012-2016 and Higher Learning Commission Self-Study Process - Dr. Huerta

Dr. Huerta noted the next Strategic Plan Implementation Team meeting will be on July 13 and it will be a work session.  The Facility Master Plan is cycling out and Mr. John Petronis has come to DACC and will start the next cycle.  Dr. Huerta noted we will begin preparing for the Higher Learning Commission Self-Study and our next visit.  The next 2-3 years will be very busy.  Fall 2013 will be the college’s 40th Anniversary which we will be celebrating.  Dr. Huerta noted at the April meeting, a planning time line was given.  February 2013 will be our next bond election.

 

Informational Item

5 - Announcements

Ms. Reddington noted a project meeting will be held June 6 for phase 6/7 of East Mesa.  Construction should begin when we get back from the July 4th break.

Informational Item

Ms. Reddington noted the ATM at the Las Cruces campus has been removed.

Informational Item

Ms. Reddington noted the Chaparral Center is moving along.  They are one month behind schedule but they tend to catch up.  It should be completed by the last week of August.  Dr. Huerta suggested after furniture we could possibly, in the fall, have a tour and hold an Admin Council meeting there.

Informational Item

Ms. Reddington noted in Hatch they are moving dirt.  It is the same contractor that did the Workforce Center and Trades Building renovations.  It should be done nine months from now.

Informational Item

Meeting End Time

11:22 a.m.

 

 

Next Meeting

July 13, 2011, 10:00 a.m., ACR