ADMINISTRATIVE COUNCIL MEETING

Wednesday, May 4, 2011

Room 96, LC Campus

 

PRESENT: Margie Huerta, Andy Burke, Margaret Lovelace, Ike Ledesma, Fred Lillibridge, John Paulman, Ken Tellez, Bernie Piña, Lydia Bagwell, Evelyn Hobbs, Rebecca Kongs, Sylvia Nickerson, Tammy Welch, Susan Roberts, Bill Glenn, Meg Haines, Mozella Garcia, Luly Valencia-Glenn, Lori Allen, Doris Gleason, Nancy Ritter, Ben Altamirano, Gladys Chairez, Amanda Madrid, Brad Mazdra, Becky Orduñez, Rosa DeLaTorre-Burmeister, Rosalina Contreras, and Irene Montoya (recorder)

ABSENT: John Walker, Carmen Aguilera-Goerner, Fred Owensby, Susana Rodriguez, Kathy Reddington, and Kurt Depner

GUESTS: Stan Ellis for Kathy Reddington, Richard Derouen for Kurt Depner, Trudy Luken, Rod Santos, Kim Seifert

 

Agenda Item

Discussion

Action/Disposition

Meeting Start Time

10:08 a.m.

 

Dr. Huerta noted a good morning to everyone.  Dr. Huerta noted her appreciation for those coming from another campus to attend the meeting.  Dr. Huerta thanked Ms. Trudy Luken for her notification to everyone about Dr. Larry Sharp’s passing.  Dr. Huerta spoke to his wife, Jan, and they are making plans for a celebration of Dr. Sharp’s life.    Dr. Sharp was part of DACC’s family for many years and had retired last year.  He had been hospitalized since March 1.  Dr. Huerta asked the group if they had any photos of Dr. Sharp to please send to Rod Santos.  We will be having a tribute to Dr. Sharp tomorrow during the Stars of Excellence ceremony.

Informational Item

 

1 – Final Budget Presentation – Dr. Huerta/Mr. Burke

Dr. Huerta noted Mr. Burke will be giving the group a presentation of the final budget.  It will be presented for approval to DACC’s Advisory Board and then for final approval to the NMSU Board of Regents.  Dr. Huerta wanted to remind the group that positions currently posted are vacant positions.  These are not new positions.  Dr. Huerta noted the Exec Team worked very hard as a team to protect the academic programs.  Mr. Burke provided excellent guidance.  Dr. Huerta noted there were cuts throughout the State.  Please bear with us and if we ask you to cut down, it is for the sake of the bigger picture.  Mr. Burke thanked everyone for being here.  This will be similar to the last budget presentation.  If you see something or have any questions, please let him know.  This presentation format is what will be presented to the Advisory Board tomorrow night.  The challenge we have as we grow is to structure the budget to accommodate that growth.  We develop the schedule to be flexible.  Mr. Burke noted there was hedging going on in order to continue operating regardless of consequences of State Legislature.  Mr. Burke noted there is also non credit activity going on:  ABE, SBDC, Community Education, and Customized Training.  These programs are either grant funded or self-supporting.  The enrollment growth is at all our locations.  The college has been efficient but the more locations are open, staffing decisions will need to be made.  Mr. Burke noted unduplicated headcount for the Las Cruces campus was 5,267 and for East Mesa it was about 3,000.  Mr. Burke noted there were guidelines given:  no course schedule growth, no new regular positions, no departmental expense increase requests, and across the board departmental expense budget cuts would be considered.   Mr. Burke noted there was a projected increase in revenue for the State and he thinks we are at a plateau.  He hopes this will balance everything out.  Mr. Burke provided background information on enrollment.  The last two years the college has accommodated 20% growth and the growth is everywhere.  The growth has given the college tuition revenue.  The average class size has increased (19 to 21) which allowed us to not have to cut the budget more significantly.  Mr. Burke noted when the college does have money, we will look at the part-time faculty to full-time faculty ratio.  Forty percent of our faculty are full-time.  Mr. Burke noted there has been no compensation increases in the last three years.  Tuition and fees will go up significantly this coming year – 8.8% increase for in-district and 14.8% for non residents.  The Legislature in essence reduced the college’s appropriation by those amounts – tuition credit of 9.5% for residents and 15% for non residents.  This amounted to about $800,000.  The college has been pretty modest in tuition increases in the past.    There will be no new faculty or staff.  The positions that are out are on grants and contracts (CNA mostly), Carl Perkins, or Department of Labor.  Mr. Burke noted that going into next year, the college will need to consider bringing those positions into the 2012-13 budget.  The college, fortunately because of enrollment growth, is projected to get $1.5 million in tuition and fees.  The State is cutting appropriations by $1.7 million.  The local tax levy will bring in $150,000, non-recurring positions will bring in $106,000 and other revenue will bring in $61,477.  Departmental expenses will be cut $207,249.   This is not related to internal services charges.  The total new money available is $280,942.   The Legislative result for DACC includes $1.7 million cut for the coming year and there was also a mid-year cut $652,600 (3.244%).  The State appropriation difference includes a net formula funding of $866,733 (which HED recommended), the tuition credit ($816,998), growth in developmental education ($457,035), tuition waivers were removed (for nonresident students taking 6 hours) ($413,400), and the nursing enhancement funds ($125,800).  There will also be an ERB reduction in employer contributions of ($348,400).  This amounts to the employee contribution increasing by 1.75% for one year.  The State will need to cover this next year.  Mr. Burke noted that in a budget perspective, this was a wash.  The base expenditure adjustments include compensation adjustments due to Mercer and faculty promotions $221,676.  The benefits rate change is ($348,400), the university overhead is $99,000 (went from 3.4% to 4%), and the utility rate increases are $122,300.  The total base adjustments are $95,476.  Offering the same schedule will cost $185,466.  Mr. Derouen asked if travel would be affected.  Mr. Burke noted there would be no cuts to the travel but there would be cuts to the equipment line (5%).  Dr. Piña asked if a new formula would be developed for funding.  Mr. Burke noted HED has a new group, Straw Man Group, to look at the formula.  Dr. Huerta noted HB2 states there would a creation of a new formula.  There would essentially be a formula for community colleges and one for four year institutions.  The HED Secretary is putting together a group.  They will be looking at performance based funding.  We will know more this summer and something put out in October.  Mr. Burke noted that performance funding is definitely being looked at.  Mr. Seifert asked about curriculum funding, State gives and State takes away.  Is this during same year or two year lag?  Mr. Burke noted the two year lag is the base level expenditures which the Legislature recognizes.  Expenditures are reduced by credit for tuition which HED recognizes and the Legislature does not know what they want.  Methodology is used to arrive at the State appropriation.  The credit for tuition has been zero some years.  The university is fighting the tuition credit.  This is a philosophy not all states like.  This part of the formula has funded DACC very well.  Dr. Lillibridge asked if developmental education will be cut only for the growth and will this be ongoing.  Mr. Burke noted there was a lot of scrutiny of developmental education going on.  Dr. Huerta noted there are a lot of misunderstandings about developmental education and that the high schools are not doing their jobs and we are duplicating.  So many of DACC students are not coming directly from the high schools.  Dr. Piña noted they are scrutinizing all procedures and policies for NADE (National Association of Developmental Education) certification.  Dr. Huerta noted certification is what we need so we can take to the State.  We need to do things to stay ahead.   A discussion followed.  Mr. Ledesma noted there was bill defeated that would not fund for people who did not complete a course.  Dr. Huerta noted this would be ongoing.  Mr. Burke noted the developmental education issue will not go way.  One of the things you may be aware of also is the initial recommendation to close satellite centers at CNM and DACC (Gadsden Center).  This was the Governor’s recommendation and DACC would have been hit hard.  It has died off.  This was a philosophical and political issue of the taxing district of Doña Ana county.  The taxing district, Doña Ana county, is our campus.  Mr. Burke noted our overall current funds are I&G, federal financial aid, and auxiliaries.   In higher education we budget financial aid and grants/contracts.  Of this, 39.4% is federal and 34.2% is state.  This is a true reflection of the economic impact to our community.  Fifty-seven percent of our budget is I&G and 40% is financial aid ($27 million in Pell Grants).  Two things are happening and contributing to this:  enrollment growth and more students attending full-time.  The I&G budget is 33% tuition ($33.7 million).  Five years ago this was 20% with 2/3 coming from the State.  Now 1/3 is from enrollment which is a variable now.  The State appropriation is unreliable and we can rely more on tuition.  DACC gives a significant amount of the budget to instruction.  Mr. Burke noted there were a lot of unknowns but overall DACC is in good shape.  There will be no fund balances this year or next year.  Dr. Huerta asked for applause for Mr. Burke.  The college is very transparent, we give you information and we work closely on the budget.

Informational Item

2 – Approval of the Minutes of April 6, 2011 – Dr. Huerta

Dr. Huerta entertained a motion to approve the minutes.  Dr. Garcia motioned to approve the minutes of April 6, 2011.  Mr. Ledesma seconded the motion.  There was no discussion; all were in favor, the motion carried.  Irene will post on the web.

The minutes of April 6, 2011, were approved.  Irene will post.

3 – HLC Additional Locations Site Visit Report – Dr. Huerta

Dr. Lillibridge noted the college received a report (blazing fast report) of the March 30-31 site visit to Gadsden and Workforce Centers.  They approved it.  There were no negative comments and they were impressed by the facilities.  Dr. Huerta recognized Dr. Lillibridge, the Executive Team and Mr. Paulman for their work on the report done before the visit.  She thanked Dr. Lillibridge for taking the lead on this. 

Informational Item

 

4 – Stars of Excellence Ceremony - Dr. Huerta

Dr. Huerta noted the Stars of Excellence Ceremony was scheduled for tomorrow, May 5, at 3:00 p.m. in the Commons Area.  This is a great opportunity to celebrate our employees.

Informational Item

5 – DACC Commencement & Honorary Degree Recipient Reception – Dr. Huerta

Dr. Huerta reminded the group of DACC’s commencement on Friday at 7:00 p.m. at the Pan Am Center.  Mr. Ledesma noted there were a record number of eligible graduates this year.  He noted President Couture requested chair covers for all the seats.  He encouraged all faculty to attend and arrive 30-40 minutes before the ceremony.  The faculty will use the visiting locker rooms.   Mr. Ledesma reminded all to leave valuables in their cars or at home.    On Friday at noon, in the Barbara Hubbard Room at the Pan Am, there will be a lunch for all the volunteers.  Rehearsal for the marshals will follow the lunch.  There are 1,300 eligible to walk this year.  Dr. Huerta noted a gentleman from the White House Initiative for Excellence for Hispanic Education was expected at commencement to say a few words.  He could not attend, so they will be sending another gentleman who is a policy analyst.  Mr. Ledesma noted his name is Mr. Ray Rivera and he is from Albuquerque.  Dr. Huerta noted it was nice to have connections.  She also noted the college is not paying any expenses for Mr. Rivera. 

Informational Item

Mr. Tellez noted this year’s recipient is Mr. Isidro Peña, owner of Casa Mexicana Tile.  Mr. Peña, who toured DACC, is really impressed with us and is very excited about receiving the honorary degree.  The reception is Friday at 5:00 p.m. in the Barbara Hubbard Room at the Pan Am Center.  The reception is open to everyone.  Mr. Tellez noted at 6:30 p.m. the platform guests will gather before heading to the floor.  Mr. Ledesma noted NMSU has requested we leave quickly after the ceremony is over.  Dr. Huerta noted she would not be asking people to rush out.  Ms. Nickerson noted 114 were confirmed yesterday for GED.  A small discussion followed on the numbers who actually attend.

Informational Item

6 – Online Tuition Waiver Request Process – Dr. Huerta

Dr. Huerta noted there is a new process for submitting tuition waiver forms. They are now done online.  Dr. Huerta noted the college’s support of employees taking classes.  Please make sure adjustments are made to schedules to make up time.  Services to our students still need to be provided.

Informational Item

7 – Announcements

Dr. Huerta noted this was Ms. Gleason’s last Admin Council meeting as May 12 is her last day at DACC.  She will be going to Doña Ana County.  Dr. Huerta thanked Ms. Gleason for all her hard work.  She will be missed greatly.

Informational Item

 

Mr. Ledesma noted NMSU email system will be new and improved beginning May 16.  Ms. Allen noted the interface will be a little different.  It will be fairly seamless and the process to get on remains the same.

Informational Item

 

Ms. Nickerson noted she was invited by Governor Martinez to be on the New Mexico Hispanic Education Commission which will be chaired by Secretary Skandera.

Informational Item

Meeting End Time

11:21 a.m.

 

Next Meeting Date

June 1, 2011, 10:00 a.m., ACR