ADMINISTRATIVE COUNCIL MEETING

Wednesday, January 5, 2011

Administrative Conference Room

 

PRESENT: Margie Huerta, Margaret Lovelace, Ike Ledesma, Fred Lillibridge, Ken Tellez, John Walker, Bernie Piña, Rebecca Kongs, Tammy Welch, Susan Roberts, Bill Glenn, Meg Haines, Fred Owensby, Susana Rodriguez, Mozella Garcia, Luly Valencia-Glenn, Lori Allen, Doris Gleason, Nancy Ritter, Gladys Chairez, Brad Mazdra, Rosa DeLaTorre-Burmeister, Rosalina Contreras, Kurt Depner, and Irene Montoya (recorder)

ABSENT: John Paulman, Lydia Bagwell, Sylvia Nickerson, Carmen Aguilera-Goerner, Kristian Chervenock, Kathy Reddington, Ben Altamirano, Becky Orduñez

GUESTS: Kim Seifert for Lydia Bagwell, Stan Ellis for Kathy Reddington, Amanda Madrid for Becky Orduñez

Agenda Item

Discussion

Action/Disposition

Meeting Start Time

10:12 a.m.

 

Dr. Huerta noted a good morning and a happy new year to the group.  She hopes 2011 is off to a good a start.  It’s great to be back.

Informational Item

 

1 – Approval of the Minutes of December 1, 2010 – Dr. Huerta

Dr. Huerta entertained a motion to approve the minutes of December 1.  Dr. Lillibridge moved to approve the minutes of December 1, 2010.  Dr. Walker seconded the motion.  All were in favor, the motion carried.

The minutes of December 1 2010, were approved.  Irene will post.

2 – Spring 2011 Convocation – Dr. Huerta

Dr. Huerta noted her enthusiasm at having our Spring 2011 Convocation in the East Mesa Auditorium.  Convocation will be combined with the dedication.  Dignitaries along with the DACC Bond Committee have been invited to attend.  The focus will be on students and celebrating their success.  A small discussion followed on NMSU’s change to their convocation date.  Mr. Depner asked if the part-time orientation would be in the auditorium also.  Dr. Huerta answered yes.  Dr. Huerta noted she wanted the community to see how our students succeed.  We cannot acknowledge all our students, but a few will be recognized.  Dr. Huerta thanked Mr. Seifert and Ms. Kongs.  Students provided demonstrations at the Round Table in December.  This Round Table was our Government Round Table where legislators were invited.  There were close to 80 people who attended.  Three programs provided demonstrations:  culinary, computer technology (networking), and the film department who showcased a film done for Community Foundation.  We will show the film at Convocation.  It was very powerful to show our students and for the community to meet our students and faculty.  Dr. Huerta noted at Convocation the Roush Award winner will be announced as well as the one part-time faculty member who will attend NISOD at the President’s Office expense.  Convocation will begin at 9:30 a.m.  There will be no coffee and no continental breakfast.  We will be having lunch from Roberto’s in tents (covered) adjacent to the DAAR building.  The evening program will also be held in the Auditorium.  Dinner will be served beginning at 4:30 p.m.  The program will begin at 6:00 p.m. Immediately following the program, division and department meetings will be held. 

Informational Item

Dr. Huerta noted Ms. Chairez was beginning the Ed.D. program at NMSU.  Ms. Valencia-Glenn is also applying.  Mr. Seifert is defending this month.  Dr. Huerta requested she be notified when staff completes their degrees.  She would love to announce them.

Informational Item

3 – Legislative Session Begins January 18, 2011 – Dr. Huerta

Dr. Huerta noted this legislative session was a long 60 day session beginning on January 18.  There is more of short fall than the State thought as Dr. Huerta has noted to the group before.  There are lots of things being proposed and she will be doing what she can to protect community colleges especially DACC.  Dr. Huerta noted any major funding changes should be considered through DACC’s Advisory Board.  She will keep us posted.  Dr. Huerta noted she shared information with the legislators who attended the Government Round Table.  This week Dr. Huerta will be meeting with both new secretaries for the Higher Education Department and the Public Education Department.

Informational Item

4 – Division Dean of Health & Public Services Update – Dr. Huerta

Dr. Huerta thanked Ms. Welch for chairing the committee for the division dean for health.  We are in the final stages.  For the time being, Dr. Huerta asked that the program directors report directly to Dr. Lovelace.  She is hoping in the next few weeks someone will be announced.

Informational Item

5 – Screening Committees for Vacant Positions – Dr. Huerta/Ms. Gleason

Dr. Huerta would like screening committee recommendations to begin.  These committees will be for positions we will be posting.  Ms. Gleason noted some had already been posted.  Dr. Huerta would like everyone to work with their areas to create committees.  Ms. Gleason noted February 14 is the review date and applications will be ready to view by the committees on February 15.  Dr. Huerta added we needed to hit the road running. Let’s not wait for later.  Dr. Huerta asked that people are encouraged to attend presentations for faculty or administrative positions.  Please engage and give feedback.  Your input does matter.  Dr. Piña asked how many positions were vacant.  Ms. Gleason noted current vacancies are about 15-20.  She reminded all that these are vacant not new positions.  We do not want to hold up the process.  An orientation will be given for committee members.  Dr. Huerta noted the orientation is mandatory as well as signing the code of ethics form.  This is a serious process and commitment.  The majority are faculty positions.  Please look at recommending those who have not been involved with those who are more experienced.  Be inclusive.

 

6 – Exempt and Non Exempt Staff Performance Appraisals – Ms. Gleason

Ms. Gleason noted she was working on getting the list together for exempt and non exempt staff performance appraisals.  Due to the Mercer Study, the list will come with the new titles.  It will be helpful to know new titles.  She is hoping to have the list by mid January.  The due date will be March 15. This will allow her to meet her deadline to NMSU.  Ms. Gleason announced there is a new form.  If you have any questions or need guidance, please call her office.  Dr. Huerta asked if training would be held for the new form.  Ms. Gleason noted HR main campus has done the training periodically.  A training was held here at DACC.  Dr. Huerta noted if more training was needed, she would arrange it for the February Admin Council meeting.  Ms. Gleason noted the new form is only for exempt employees.  For non exempt it is the same form.  Dr. Huerta noted we would arrange a short, refresher training.  She asked evaluators to be fair and consistent.

Informational Item

7 – Spring 2011 Enrollment Update – Mr. Ledesma

Mr. Ledesma noted, per dashboard, headcount is up 6.4% to 7,794 students and FTE is up 8.5% to 4,652 students.  There are more students taking full-time load.  White Sands had a big increase to 128; Sunland Park up to 470 (15.3% increase); Gadsden up to 1,035 (4.5% increase); East Mesa to 2,744 (down 3%); and Las Cruces to 4,090 (down 7.5%).  A small discussion followed.  Ms. Chairez noted disbursement of checks will be Wednesday, January 12.  Ms. Ritter noted direct deposit is something they are working towards.  Dr. Huerta asked about the average amount awarded for fall.  Ms. Chairez noted $5,500; 2,700 for one semester and 2,800 for another semester.  We also did a great job on scholarships.  Dr. Lillibridge added 80-81% of full-time students are on aid.  Ms. Chairez noted 50% of incoming freshman received the lottery scholarship.  Dr. Huerta noted she had asked Mr. Ledesma to do more to tell families, provide training at the high schools, invite parents and do orientation in Spanish.  A small discussion followed.  Ms. Chairez noted there may be changes coming to the lottery.  There are a lot of surveys and research being done.  Some changes may include looking at high school GPA and raising the credits to 15 from 12.  Dr. Huerta noted any changes will need to be disseminated to students.  Mr. Depner can have faculty tell students.  A discussion followed on late registration.  Dr. Huerta noted there are 736 dual credit students this semester.  Dr. Huerta asked Mr. Ellis about parking.  Mr. Ellis noted it was okay at the LC campus but at East Mesa there are lots of problems.  After about a month it seems to fade out.  Dr. Huerta noted the college needed to look at more than one entrance/exit to the East Mesa campus.  A discussion followed on traffic at East Mesa.  Mr. Ledesma asked if we could designate faculty/staff parking at East Mesa, Gadsden and Sunland Park. Dr. Huerta noted we do not designate anywhere else.

Informational Item

8 – Announcements

Mr. Ledesma wanted to commend Mr. Ellis and his group about reporting behavior to his office.  One student was suspended do to the really good job they do in documenting incidents.  Mr. Ellis noted there are many incidents not advertised, but the important are given to Mr. Ledesma.

Informational Item

Ms. Kongs noted the site visit for Automotive is January 25-26, 2011. 

Informational Item

Ms. Allen asked where to go for any questions on the Mercer Study.  Dr. Huerta noted questions should go to salarystudy@nmsu.edu.  Dr. Huerta also noted some inconsistencies were brought to their attention.  Classifications are the same as the working titles.  Ms. Gleason noted Ms. Allen’s group was different.  Mr. Seifert noted in the past a position could be level 24 and now it is no longer level 24.  Dr. Huerta noted the Mercer Study started with faculty and those have already been adjusted.  Before Mercer, Dr. Huerta, Dr. Chieffo, and Mr. Burke did faculty equity.

Informational Item

Mr. Seifert noted an email would be going out on the January 30 2nd murder mystery dinner event.  Not finalized yet, but will be out once finalized.

Informational Item

Ms. Ritter noted an email was sent out about procurement cards.  If you purchased anything between December 17 and December 30 your procurement card was revoked. There was information released that put them at risk.  No personal information was released just the number and name.  Those people affected will be issued a new card automatically.  She has asked for list of those who were affected.

Informational Item

Ms. Kongs noted DACC is hosting Game Jam.  This event is 48 hours straight beginning January 28 through January 30.  Teams develop games.

Informational Item

Dr. Huerta noted:

  • Monday and Tuesday is the re-accreditation site visit for Respiratory Care
  • January 11 is Spring Convocation at 9:30 a.m.
  • January 13 classes begin
  • January 17 is Martin Luther King Jr. Holiday
  • January 18 the legislature begins and is parent night at Santa Teresa High School
  • January 25-26 is the Automotive re-accreditation site visit
  • January 25 is parent night at Gadsden High School
  • January 26 is parent night at Chaparral High School
  • January 27 is the Donor Dinner
  • January 31 is the Board of Regents meeting
  • February 1 is parent night at Desert Pride High School

Informational Item

Informational Item

 

Informational Item

Next Meeting

Wednesday, February 2, 2011, 10:00 a.m., ACR

 

Meeting End Time

11:17 a.m.