ADMINISTRATIVE COUNCIL MEETING

Wednesday, August 4, 2010

Administrative Conference Room

 

PRESENT: Margie Huerta, Margaret Lovelace, John Paulman, Ken Tellez, Lydia Bagwell, Teresa Brandon, Rebecca Kongs, Tammy Welch, Carmen Aguilera-Goerner, Bill Glenn, Meg Haines, Fred Owensby, Susana Rodriguez, Mozella Garcia, Luly Valencia-Glenn, Doris Gleason, Kathy Reddington, Ben Altamirano, Gladys Chairez, Brad Mazdra, Becky Orduñez, Rosa DeLaTorre-Burmeister, Rosalina Contreras, and Irene Montoya (recorder)

ABSENT: Andy Burke, Ike Ledesma, Fred Lillibridge, John Walker, Bernie Piña, Sylvia Nickerson, Susan Roberts, Kristian Chervenock, Lori Allen, Nancy Ritter, and Kurt Depner

GUESTS:  Rita Gonzalez for Bernie Piña

 

Agenda Item

Discussion

Action/Disposition

Meeting Start Time

10:05 a.m.

 

Dr. Huerta noted a good morning to everyone and that students will be back in less than two weeks.  Convocation is scheduled on August 16.  It’s a western theme.  Feel free to bring your boots, hats, and jeans.  We will invite the part-time faculty to join us and a letter has been sent.  Our January Convocation will be in the new auditorium at East Mesa.  Dr. Huerta reminded all that we will be having the volleyball tournament again.  The Fierro Band will play once again.

Informational Item

Dr. Huerta welcomed Ms. Rebecca Kongs, who has agreed to come on as the Interim Division Dean for Technical & Industrial Studies Division due to Mr. Welch retiring.  Ms. Kongs started on Monday and Dr. Huerta noted she was happy to have her back.  

Informational Item

Dr. Huerta noted a search was conducted for the Division Dean of Health & Public Services Division.  The search has been closed.  During the search there were several comments about this position overseeing health, protective services, and also education.  The person hired may not understand what is required for health programs or they may not understand protective services.  There had been talk of splitting the division into two divisions.  Dr. Huerta noted this was like Developmental Education and General Education.  Should they be together?  She has asked the division to give her a recommendation about what to do by the end of September.  We are not sure they will be able to be split depending on what they come up with.  We need to look at what this means as we continue to grow.  The three major areas – education, criminal justice, and health – are split into three different colleges at NMSU.  Dr. Huerta noted Ms. Brandon has agreed to stay on another year or until the position is filled. 

Informational Item

1 – Beginning of Semester Reminders – Dr. Huerta

Dr. Huerta reminded Division Deans to request syllabi from their faculty and to make sure they are kept on file.  Dr. Huerta also noted the importance of all faculty meeting with their students on the first day of classes to set expectations, distribute the syllabus, etc. 

Informational Item

Dr. Huerta noted DACC would be at Mesilla Valley Mall for tax free weekend.  They will be there from 10:00 a.m. to 2:00 p.m.  Ms. Orduñez noted she was meeting with the mall manager to finalize the details.  DACC will have six tables throughout the mall.  The radio station will also be broadcasting.  Dr. Huerta noted she was planning to attend.

Informational Item

2 – Fall 2010 Convocation – Dr. Huerta

Dr. Huerta noted Convocation will be held on Monday, August 16 with coffee/juice at 8:30 a.m.  The program will begin at 9:00 a.m. and end about 11:00 a.m.  The lunch will follow.  Dr. Huerta noted she had met with Mr. Burke and Ms. Reddington regarding phase 6 and 7 at East Mesa and Mr. Burke asked about a place to hold the volleyball tournament once convocation moves to East Mesa.

Informational Item

3 – Fund Raising Guideline – Dr. Huerta/Mr. Tellez

Dr. Huerta noted Mr. Tellez would be handing the group guidelines for fund raising.  As the college continues to grow and become more active in the community, we need to get organized and have structure.  A lot of things are happening and many different groups/committees are going out and asking for donations.  The guidelines are consistent with other community colleges and universities.  Dr. Huerta noted this was DACC’s effort to have structure and records.  Mr. Tellez added he did a search of different guidelines and this is what DACC will follow.  This will allow the college to keep records of all donors and donations including in-kind.  There is an in-kind form that can be used and you can pick up in his office.  At the end of the year, NMSU Foundation will send a letter to all the donors and let them know all the donations they made that year.  Mr. Tellez asked if anyone will be going out to seek sponsorships, please come by his office to discuss prior to going out.  He would like to make sure the college knows what’s going on.  He also noted that if anyone is developing their own (505)c3, please clear it with Dr. Huerta and Mr. Tellez.  The emphasis will be that all goes through the Development Office.  We need to make sure we are not always going to the same donor for donations.  Dr. Huerta noted the college would also like to give business to those who give donations.  We should not always take and take.  This is really important.  Dr.  Huerta also noted that people have gone out to the community and asked for donations on behalf of DACC for events and the events are not DACC sanctioned.  This is unethical.  We are respected in the community and she does not want to compromise this.  Mr. Tellez noted he does not need to know about donations for student events like car washes and pizza sales.  Dr. Huerta noted we need to make sure and not hit the same donor for events that are close together.   Dr. Huerta also noted that college would be doing a gala event in April instead of the Amado Peña event in September.  The college has different sponsors for the golf/dance and the Peña event.  Mr. Tellez noted if anyone had any questions, please call him.  If you have any ideas, please meet with him.  He will send out the guidelines to faculty and staff.  Input was solicited from Executive Team and from Ms. Gleason.

Informational Item

4 – Distinguished Alumni Nominations – Dr. Huerta/Mr. Tellez

Dr. Huerta noted another big event is NMSU Homecoming.   DACC holds their Distinguished Alumni event during Homecoming.  Last year the college acknowledged Mr. Jay Armijo, Mr. Pablo Fuentes, and the Honorable Judge Mannie Arrieta.  Mr. Tellez handed out the nomination form to the group.  Dr. Huerta noted the college tries to acknowledge those who have made a difference.  Please let us know those people you know about.  These are the stories we want to tell our community.  Mr. Tellez noted the deadline is September 1, 2010.  Please turn in to Mr. Tellez.  Mr. Tellez noted his office has developed a list of all DACC graduates.  There are about 9,000 graduates with about 4,000-5,000 locally.  A small discussion followed.

Nomination forms for the Distinguished Alumni Award are due to Mr. Tellez by September 1, 2010.

5 – Annual Golf Tournament & Celebrity Dance – Mr. Tellez

Mr. Tellez noted our golf tournament and celebrity dance are big events.  This year they will be held on Friday, October 15.  The Texas Tornados will be the headliner.  It is their first comeback tour.  If you would like to participate in the golf tournament, please fill out the form and get it to him.  Dr. Huerta showed the flyer for the celebrity dance to the group.  The flyer will be shown at Allen Theaters.  A small discussion followed.  Dr. Huerta noted tickets for the dance are $35 per person.  You can also get a table for $500.  Mr. Tellez noted the tickets will go on sale August 16.  Dr. Huerta added the money will go towards scholarships.  Mr. Tellez noted that if anyone wanted to join the golf/dance committee, let him know.  Dr. Huerta noted the committee members were ambassadors for DACC. 

Informational Item

6 – Advising Guidelines  – Mr. Mazdra

Dr. Huerta added Item 6, advising guidelines to the agenda.  She wanted to compliment and recognize Mr. Mazdra for his leadership in working with the divisions on the guidelines.  Mr. Mazdra noted the guidelines were a product from advisors from the last two years.  They met the first Monday of the month.  This is an advising academic statement.  It defines what we do, it defines the role we have, and it communicates the value.  They looked at the process of advising and came up with the desired learning outcomes.  They looked at standards and came up with six edible basic outcomes.   Mr. Mazdra noted the guidelines align with the vision, mission and values statement.  It also aligns with the strategic plan.  They would like to push this out and get campus community input.  Mr. Mazdra noted this was not a final document.  Dr. Huerta asked Mr. Mazdra a list of those who helped so she could acknowledge them at convocation.  She noted this was outstanding and she is very pleased.  Dr. Glenn asked if this was a combined process of faculty and advisors.  Dr. Huerta answered yes both were involved.  Mr. Mazdra noted is was the driver and that advising is more than class registration.  This keeps the student at the center.  It will push our students to think while we are advising them.  Mr. Mazdra noted we were all educators.  Dr. Huerta asked for any comments.  Ms. Orduñez noted this was great because we see that students do not know how to navigate the system.  We are all on the same page. 

Please give input to Mr. Mazdra.

7 – Announcements

Dr. Huerta noted some of the leadership was out.  Dr. Lillibridge, Dr. Piña, and Mr. Ledesma were in South Carolina attending the Foundations of Excellence conference.  The college needs to incorporate even if we do not get the Title V grant. 

Informational Item

Dr. Aguilera-Goerner thanked the bookstore who came out to Gadsden to sell books.  They are working on a date to come out to Sunland Park.  She noted students can now customize their bookstore lists.

Informational Item

Mr. Owensby noted next Friday, August 13 is the Business Symposium.  It will start at 7:30 a.m. with a continental breakfast.  They will have a keynote speaker at lunch and it will end at 2:00 p.m.  The cost is $49 per person.  You can go online to register.  Ms. Beverly McClure who was scheduled to talk about health care reform is not attending but will send someone from Washington, DC.

Informational Item

Ms. Brandon noted the Radiologic Technology Program just completed their accreditation site visit.  The report was stellar and they have met all the standards.  She thanked Ms. Annja Cox and Mr. Mike Stewart.  Dental Assisting will have their site visit in October.  Respiratory will have their site visit this fall also.

Informational Item

Ms. Haines noted Tuesday, October 5 was the Workforce Summit.  Scheduled to give updates are Mr. Davin Lopez on MVEDA and Mr. Stan Rounds on the Early College High School.  Mr. Carter Campbell will kick things off and Ms. Ann Rhodes from People Inc. will end the day.  Dr. Huerta noted Ms. Haines can give an update at the September 3 meeting.  Ms. Haines added that International Schools will co-sponsor.

Informational Item

Ms. Welch noted next Tuesday at East Mesa Library from 2:00 p.m. to 4:00 p.m., Mr. Dombrowski will present all the equipment options.

Informational Item

 

Dr. Huerta noted there are two bonds on the November election.  Bond D for $5.6 million for phase 3 at Gadsden and Bond B $160,000 for libraries.  She will have more at convocation.

 

Next Meeting

Friday, September 3, 2010, 10:00 a.m., ACR

 

Meeting End Time

11:00 a.m.