ADMINISTRATIVE COUNCIL MEETING

Wednesday, June 3, 2009

10:00 a.m., ACR

 

PRESENT: Margie Huerta, Anna Chieffo, Andy Burke, Ike Ledesma, John Paulman, Ken Tellez, John Walker, Lydia Bagwell, Jerry Welch, Sylvia Nickerson, Tammy Welch, Bill Glenn, Susan Roberts, Fred Owensby, Susana Rodriguez, Mozella Garcia, Luly Valencia-Glenn, Lori Allen, Kelly Brooks, Kathy Reddington, Ben Altamirano, Gladys Chairez, Brad Mazdra, Becky Orduñez, Larry Sharp, and Irene Montoya (recorder)

ABSENT: Fred Lillibridge, Bernie Piña, David Pearse, Ray Diaz, Meg Haines, Kristian Chervenock, Doris Gleason, Mike Adams

GUESTS:  Mary Beth Worley for Fred Lillibridge, David Burleson for Bernie Piña, Teresa Brandon for David Pearse,

 

Agenda Item

Discussion

Action/Disposition

Meeting Start Time

10:00 a.m.

 

Dr. Huerta noted a good morning to the group.  There are lots of good things happening and summer session has started.

Informational Item

1 – Approval of the Minutes of May 1, 2009  – Dr. Huerta

Dr. Huerta noted the May minutes would be moved to be approved at the July meeting.   It has been requested that the budget information be looked over.

May minutes will be approved at the July meeting.

2 – Approved Equipment List – Mr. Burke

Mr. Burke noted the information provided would be mostly informational.  He noted everyone should have received an approved equipment list.  Ms. Allen will be doing the computer related purchases.  He thanked Ms. Allen for getting a good deal on HP computers.  Mr. Burke noted there was about $900,000 allocated for equipment with about half of this being spent on IT.  The ITAC Committee has formally adopted a new refresh plan.  The committee will be looking at the age of the equipment.  This will simplify future requests.  This refresh plan will also happen with classroom computers.  There will be a trickle down plan.  Mr. Burke noted the ITAC Committee has done a lot of work.  He also noted different pots of money were used.  The vocational equipment for instruction used funds from Carl Perkins.  The Carl Perkins funding is based on the number of Pell Grants awarded.  This is about $600,000 a year.  Mr. Burke noted how we use these funds is guided by federal law.  In New Mexico, the funds are handled through the Public Education Department.  The state wants the funds used for new programs and professional development.  For new programs, the funds are start-up funds which become a commitment to the college.  The state does not want to fund every program.  They take the approach of funding larger programs every alternate year.  This is important for program directors/department chairs to recognize and also for administrators to know. 

Informational Item

3 – FY 09-10 State Appropriations Reduction  – Mr. Burke

Mr. Burke noted the state business officers met with the Higher Education Department.  A Department of Finance Administration representative attended and noted the Governor called for a special session.  We should know by the start of fall if our state appropriations will be cut and what percent it will be cut.  Mr. Burke noted this group may be asked for input and ideas.  The college will not have room for over expenditures.  The college also does not want to turn students away.  Dr. Huerta noted in terms of enrollment, she met with Mr. Ledesma and Mr. Mazdra regarding the need for more courses in English, math, and chemistry.  Ms. Nickerson asked if this would cut state general funds.  Mr. Burke answered that this depends on how large.  We would like not to and are hoping for a lower percentage.  Dr. Huerta added that both she and Mr. Burke are involved statewide in formula funding and the reality is that further reductions will be made.  Mr. Burke asked that we be fiscally responsible.  Ms. Brooks asked if we will be handling travel the same.  Mr. Burke answered there were no opportunities for multiple trips on I&G funds, but we will need to look at this.  Dr. Huerta added that we were not the only college restricting travel. 

Informational Item

4 – East Mesa Facilities Plan  – Mr. Burke

Mr. Burke briefly updated the group on the following: 

Projects Under Design or Near Construction:

Ø  automotive addition – part of trades renovation

Ø  East Mesa 5 – got successful proposals and construction started this week

Ø  Gadsden 2 – we are at the point of RFP for pricing, climate good

Ø  East Mesa renovation – this will be the first major administration office transition, going to be many over the years

Ø  Chaparral & Hatch – really close to getting land

Mr. Burke showed the group a site plan for East Mesa phase 5.  The college was not hopeful of getting all we wanted, but we were able to get it all funded.  This will be an auditorium with seating for 360-380.  He noted that a lot of prep work has been done to the site and it has been cleared.   At the Gadsden Center we will be adding a wing to the South, replacing two computer labs, adding two computer labs, and adding a health lab.  We will be taking two computer classrooms and converting them to an open computer lab.  Additional parking will also be added.  The proposals are due this month.  If successful, we will add offices also.  The future at Gadsden is to make it faculty/staff occupied.   The East Mesa renovation will be about $900,000.  We will take two classrooms and convert into office space for B&I faculty.  The dual credit staff will move to the other side where we will have a more permanent cashiering office with the balance of the space assigned to student services functions.  The office assignments have not been made but a full-time person from financial aid, admissions, registration, and advising will be housed there.  Ms. Nickerson asked if those staying here will there be support services here.  Mr. Burke noted yes.  There will be internal services both here and at East Mesa.  Human resources will be co-located with President and Academic Offices but nothing has been formally renovated.  Mr. Burke noted Community Education will be moving to the Workforce Center.  The RFP will be put out this summer and the goal will be to move in fall 2010.  Dr. Huerta added that the President, VPAA, Associate VPAA, Marketing, and a workroom will be located together.   The Development Office will move into the current dual credit area.  Ms. Nickerson asked if the Business Office would remain here.  Dr. Huerta answered yes.  Mr. Burke noted we would also have a room similar to this room that will be the board room.  He also noted, related to this campus, these areas have been vacated or will be vacated: rooms 84 and 98.  If you have a request for space, please send the request through administrator you report to.  This will force a decision by end of July.  This is your opportunity to make your needs known.  Please keep in mind that fall 2010 will free up more space at this campus.   Mr. Burke noted we will be looking more holistically at the college and have a faculty committee for input.  Mr. John Petronis will be scheduling a preliminary meeting next week.  Mr. Burke also showed the group a site plan of Chaparral.  He noted the school site in Hatch has been cleared and is 2.7 acres.  Mr. Burke noted the following projects have been recently funded:  East Mesa phase 6 and 7, facility renewal and site development, technology and equipment, and Sunland Park phase 3.   The next request of the state will be $7 million for Gadsden phase 3.  Mr. Burke noted DACC facilities have been funded 1/3 from the state and 2/3 locally.  Dr. Huerta noted the purpose of Administrative Council is to keep everyone informed.  She thanked General Studies, B&I and Mr. Welch on the transition.  She also thanked Ms. Reddington and her crew.  Mr. Mazdra noted the perception is that this campus is our central campus.  Should we change that?  Dr. Huerta answered that this should remain for now. 

Informational Item

5 – Proposed Certificate & Associate Degree  – Dr. Chieffo

Dr. Chieffo provided the group with a handout which Dr. Lillibridge provided to HLC.  The handout answers how many associate degrees we offer, how many certificates we offer, which are fully stand alone, and which are fully distance education.  This is excellent information for planning purposes.  The college currently offers 37 certificates and 42 associates.   A handout of proposed associates and certificates was provided.  These have either been submitted to NMSU or have been submitted to the VPAA.  Dr. Chieffo noted classes in aerospace have been happening but no formal degree has been approved.  A small discussion followed.  Dr. Huerta noted she would like to see the curriculum requests.  She added that budget request for the new programs should also be submitted.  Mr. Burke noted these should be in operating plans.  Another small discussion followed.  Dr. Huerta asked Dr. Chieffo to bring the copies of curriculum to the next meeting.

Informational Item

6 – Enrollments – Summer & Fall – Mr. Ledesma

Mr. Ledesma provided a handout (dashboard) to the group.  As of May 29, for summer we are up in headcount 11.7% and FTE 15.1%.  Mr. Ledesma noted the college offers one 10 week session and two 5 week sessions in the summer.  For fall 2009 the college is up in headcount 12.6% and FTE 13.4%.   He noted student services have not seen any kind of lows.  Dates to remember:  August 7-9 is tax free weekend, August 20 classes begin, August 17 fall convocation, and August 15 freshman convocation.  Ms. Worley noted if you are not getting dashboard, please email irsupport to get on list.  Dr. Huerta noted Mr. Mark Vasconcellos was working on a DVD for recruiting.   Mr. Ledesma noted 368 dual credit students from Gadsden have been placed at DACC or NMSU.  A small discussion followed on transition of dual credit students.  Dr. Huerta showed the DVD to the group. 

Informational Item

7 – Announcements / Other

Mr. Owensby noted the 2nd Annual Business Symposium would be held on July 17 at Day’s Inn Columbus Center.  It will be a one day symposium geared towards family owned businesses.  They are teaming up with the New Mexico Business Alliance and the NMSU Arrowhead Center.  Peyton Yates of Yates Petroleum and Marilyn Mason are speakers.  Dr. Huerta will be the master of ceremonies and you can get more information on the DACC web site at the SBDC link.  Early bird price is $69.  Dr. Huerta noted she was looking forward to it and that last year was very successful.  Good way to connect with our community.  Ms. Nickerson asked that it be sent to the center coordinators. 

Informational Item

Dr. Huerta noted Ms. Kelly Brooks is the president of ACAP.  It is a pleasure attending the Regents meeting with her.  She told Ms. Brooks she is welcomed to give this group information.

Informational Item

Mr. Welch noted Mark Vasconcellos and his students along with Sierra Middle School students created a domestic violence video.  They won 1st place.  In yesterday’s Las Cruces Sun News, MVEDA gave press time to DACC. 

Informational Item

Dr. Garcia inquired whether the new interim NMSU president was supportive of community colleges.

Informational Item

 

Dr. Glenn noted from 10:00 a.m. to 2:00 p.m. on Saturday there will be a Continuing Education Fair at the Workforce Center.  All divisions will be participating.  October 14 is the Workforce Summit which Ms. Haines is heading up.  Next week he will meeting with the new county manager in Deming.  He has experience with community colleges.

Informational Item

Ms. Roberts noted in today’s Las Cruces Sun News there was an article that the brigade is not coming to White Sands.

Informational Item

Irene noted the July 10 Admin Council meeting has been moved to July 1.

Informational Item

Ms. Nickerson noted that she and Ms. Rodriguez completed the Leadership Excellence Academies training program.  They are now eligible to become a certified manager in program improvement.

Informational Item

Next Meeting

Wednesday, July 1, 2009, 10:00 a.m., ACR

 

Meeting End Time

11:20 a.m.