ADMINISTRATIVE COUNCIL MEETING

Friday, May 2, 2008

10:00 a.m., ACR

 

PRESENT: Margie Huerta, Anna Chieffo, Andy Burke, Ike Ledesma, John Walker, Carmen Aguilera-Goerner, Lydia Bagwell, David Pearse, Jerry Welch, Sylvia Nickerson, J.B. Carrica, Susan Roberts, Bill Glenn, Meg Haines, Susana Rodriguez, Mozella Garcia, Fred Lillibridge, Kelly Brooks, Doris Gleason, Kathy Reddington, Ben Altamirano, Brad Mazdra, Larry Sharp, Ken Tellez, and Irene Montoya (recorder)

ABSENT: John Paulman, Molly Morris, Fred Owensby, Lori Allen, Gladys Chairez, and Becky Orduñez

GUESTS: Tammy Welch for Molly Morris, David Caro, Oscar Quintela, and Rod Santos

 

Agenda Item

Discussion

Action/Disposition

Meeting Start Time

10:02 a.m.

 

Dr. Huerta noted a good morning to the group. 

Informational Item

1 – Higher Learning Commission Exit Report – Dr. Huerta

We did it.  Our accreditation site visit was passed with flying colors.  Could not have done it without Dr. Chieffo, Dr. Lillibridge and his staff.  Everyone did a great job.  Thank you.  The HLC selected a great site team who lived and breathed community colleges.  Dr. Huerta thanked everyone for their hard work and flexibility.  The college is a diamond in the rough.  Dr. Huerta is proud of everyone.  We all worked as a team.  Dr. Chieffo noted with thanks to a great team, with everyone’s support, participation, and engagement in the process.  She thanked Dr. Lillibridge and his team, Ms. Susan Wood and everyone else who contributed.  It could not have been done by one person.  It was a great result.  There are a couple of areas we need to work on.  Mr. Burke asked how long is initial accreditation.  Dr. Huerta noted initial accreditation is five years, but we could do 2-3 years if we go AQUIP (Academic Quality Improvement Program).  Dr. Lillibridge noted the college would technically have to go through two more visits before applying for AQUIP which is a Balridge kind of approach.  Dr. Huerta noted the AQUIP process includes working on two projects and reporting every two years.  Community colleges are perfectly aligned with AQUIP.  Dr. Huerta would be willing to go before HLC and petition.  Dr. Huerta added she along with Dr. Sally Winship will be defending the site visit recommendation to the committee in Chicago in September.  Dr. Chieffo noted you can become an examiner for Quality New Mexico for good training.  They hold a quality conference every year.  Dr. Huerta noted the resource room (ACR) which was the brain child of Dr. Lillibridge.  All this information and more was provided to the site team members.  Mr. Santos gave a virtual tour of the college to the group which was also provided to the team.  Dr. Huerta noted the site team met with our DACC Advisory Board meeting and told them the college had two strengths:  community support (well attended open forum) and students (standing room only at student session and students very chatty).  It was very positive and we need to celebrate.  Dr. Chieffo noted after the exit meeting, Mr. Greg Goode noted two things not mentioned at the exit meeting:  ABE is a college strength and 67% of colleges/universities have an assessment monitoring report.  DACC was not issued that monitoring report.  Dr. Huerta noted assessment and strategic planning were noted on NMSU’s exit report.  Good news for NMSU, they had a successful visit.  Congratulations to NMSU.

Informational Item

Dr. Huerta asked Mr. Ledesma to introduce new staff in his area.  Mr. Ledesma noted after an extensive search the college hired Mr. David Cano as the new financial aid advisor.  Mr. Cano spent 20 years working in El Paso as a sales manager.  We are happy to have him on board.  Mr. Ledesma noted the financial aid office was now fully staffed.

Informational Item

2 – DACC Advisory Board Meeting Update  – Dr. Huerta

Dr. Huerta noted the DACC Advisory Board had approved the budget.  Mr. Burke shared the budget results with the group.  It is a legal responsibility for the Board to approve our budget.  Mr. Burke noted enrollment continues to go up.  The average class size has gone up to 18.5.  The percentage of part-time faculty teaching should also improve with the new full-time positions approved.  During the budget process, the divisions were asked to not budget over 7% over offerings of last fall.  The salary increase was approved at 2%.  Mr. Burke summarized the approved budget that included new faculty and staff, grants and contract positions coming into I&G funding, and future commitments.  He also summarized where the money comes from (tuition/fees, state, local tax levy, and other) and where base adjustments were made.  Also noted was the university overhead the college will pay to NMSU.    The new dollars allocated is about $1.3 million with $800,000 going to instruction.  Mr. Burke noted the Board was asked to approve about $45 million.  Mr. Burke updated the group on where changes in the budget occurred related to positions showed earlier.  He also summarized restricted monies and plant funds. 

Informational Item

Mr. Burke updated the group on the current projects going on.   He noted phase 3 and 4 of East Mesa at $10 million was under construction.  This will be 50,000 square feet.  Phase 5 of East Mesa is under design with bids due out end of the summer.  The Workforce Center is done and the furniture is due to arrive May 19.  The Trade Building renovation bids are to be opened this month with construction starting in the summer.  The Dental Hygiene area is done and will be in full use in the fall.   Mr. Burke noted Hatch has become interesting.  The old high school building has been condemned and will need to be demolished.  An old band/home ec building is useable.  The college is proposing to lease this building.  The actual site 4.5 acres.  The option to purchase the entire site is included in the lease.  Mr. Burke added that he and Dr. Huerta may need to speak to the Hatch School Board to get things going.  For the Chaparral Center, our application has been submitted to the BLM.  The utilities will be problematic.  If approved by BLM, we still need State approval to acquire.  The $2 million expansion of Gadsden is in draft design.  The same architect that did the Trades Building renovation is the same architect for this project. 

Informational Item

3 – Virtual Learning Strategic Plan 2005-2010  – Mr. Quintela

Dr. Huerta asked Mr. Quintela to update the group on the virtual learning strategic plan. Mr. Quintela provided the group with a handout.  Mr. Quintela noted the plan had a quality component.  Please look over and give input.  The plan is pretty comprehensive.  Mr. Quintela also provided the group with a handout on the status report.  He noted there were four objectives:

  1. Establish a comprehensive virtual learning faculty certification program.  There are currently 170 certified instructors. 
  2. Establish a testing center and proctoring policy.  There is a pilot of this for fall finals week.  A proctoring policy has been created and will be ready to pilot.
  3. Establish quality control in the creation of virtual learning courses.  When courses are created they are signed off by both the department head/program director and the division dean.  A peer review group is being developed to look at proposals for new courses and provide feedback.

Mr. Quintela noted there is lots of work to be done.  The list of committee members is included in the plan and there is a representative from each division.  Mr. Quintela recommends that department chairs/program directors take the WebCT training.  Mr. Quintela noted 1,700 students are taking at least one WebCT course with 200 students taking online courses full-time.  The college is shifting gears to enhance quality.

Informational Item

Dr. Huerta noted she would like to add an agenda item.  She has asked Mr. Ledesma to provide the group information on academic misconduct/discipline.  The college will be consistent with forms and letters.  Mr. Ledesma noted this was not a different procedure or process, it has just been streamlined.  Mr. Ledesma noted his office handled all non academic issues.  Mr. Ledesma provided a handout to the group on academic misconduct reporting and discipline procedures.  The handout also has sample forms attached.  The process gives our students due process and a right to appeal.  Mr. Ledesma noted the final decision on these matters is with the CAO.  Ms. Roberts suggested department chairs let part-time faculty know.  Dr. Huerta suggested it be presented to the Academic Leadership Team.  Dr. Chieffo noted it would be taken to ALT for review and comments and when finalized added to the faculty handbook.  A discussion followed on cheating and plagiarism policy.  Dr. Huerta asked Mr. Ledesma to revise the student handbook to include a statement for students to refer to individual program handbooks for students.  We need everything to be consistent and connected.

Informational Item

4 – Announcements / Other

Dr. Lillibridge noted the fall PRIP Process will be done at the end of October.

Informational Item

Ms. Brooks noted the new motor pool process had begun.

Informational Item

Mr. Mazdra noted Ms. Calderon has been working very hard to finish the 07-08 degree plans and posting online.  She is working with Mr. Paulman.  Dr. Huerta asked about updating the transfer guides also.  Mr. Mazdra noted they are working with Mr. Carrillo to set up.

Informational Item

Ms. Roberts noted they were excited to be working on the Go Army ad.

Informational Item

Dr. Huerta noted some calendar items:

-          May 5, Hispanic Student Assoc. Cinco De Mayo Celebration, Dr. De Leon will be honored

-          May 6, Gadsden ISD student recognition

-          May 7, Mesquite NLC student recognition

-          May 8, White Sands graduation and Stars of Excellence Ceremony

-          May 9, DACC commencement with honorary degree recipient Mary Garza, Secretary of Higher Ed Reed Dasenbrock will address students

Dr. Chieffo noted May 7 is when Dr. Walker and the division deans will be going to Hatch Valley High School for student/parent orientation on dual credit.

Informational Item

Dr. Huerta noted a great weekend to everyone.  Next week will be a week for celebrating.

Informational Item

Next Meeting

Friday, June 6, 2008, 10:00 a.m., ACR

 

Meeting End Time

11:20 a.m.