ADMINISTRATIVE COUNCIL MEETING

Friday, August 3, 2007

10:00 a.m., ACR

 

PRESENT: Margie Huerta, Anna Chieffo, Ike Ledesma, Carmen Aguilera-Goerner, David Pearse, Jerry Welch, Bill Glenn, J.B. Carrica, Susan Roberts, John Paulman, Kelly Brooks, Doris Gleason, Kathy Reddington, Ben Altamirano, Brad Mazdra, Ken Tellez, David Twitty, Lori Allen, Andy Burke, Lydia Bagwell, Sylvia Nickerson, Fred Owensby, Susana Rodriguez, Larry Sharp, and Vicki Haggard (recorder)

ABSENT: John Walker, Rosa Lopez, Becky Orduñez, Molly Morris, and Gladys Chairez

GUESTS: Diana Hidalgo and Oscar Quintela for Molly Morris

 

Agenda Item

Discussion

Action/Disposition

Meeting Start Time

10:05 a.m.

 

Dr. Huerta opened the meeting by welcoming the group.  Dr. Huerta announced that Irene Montoya was absent and Vicki Haggard would be recording minutes for this meeting.

 

 

Informational Item

1.  Approval of the Minutes of July 13, 2007 – Dr. Huerta

Dr. Huerta asked the group to review the minutes of the July 13 meeting.  The following changes/corrections were suggested:

 

Mr. David Twitty noted the following corrections:

·   Item #3, page 2, …priority #6 state-of-the-art… (change arc to art) and …Welding Technology… (add Technology).

 

Dr. Anna Chieffo noted the following corrections: 

·   Item #3, page 2, …much nationwide competition…(change more to much nationwide),

·   Item #4, page 2, …fresh eyes to review draft early… (add to review draft), Reports due… (change Plans to Reports),

·   Item #4, page 3, …response to our PIF… (change PIP to PIF), …Library, and Banner… (capitalize Banner).

·   Item #8, page 4, …e-mail Ms. Vicki Haggard items… (change anything that is good for all the college to items) and …evaluations on-line during Summer II… (add during Summer II).

 

Dr. Huerta asked for a motion to approve the July 13, 2007 minutes with the above noted corrections.  Dr. Bill Glenn motioned for approval of the minutes and Ms. Carmen Aguilera-Goerner seconded the motion.  All were in favor and the motion passed.

The July 13, 2007, minutes were approved with noted corrections.

2.  IT Audit Questionnaire – Ms. Diana Hidalgo

Ms. Hidalgo returned to provide a follow-up to her presentation from 2-3 months ago.  After gathering the information, it has now been ranked in terms of priority.  During this session, each individual will have a “clicker” to respond electronically to a series of questions regarding the information gathered.  All responses will be anonymous with this system.  The information has been separated into 35 categories/questions.  The participants are to respond to each of the 35 categories based on the following criteria:

Round 1 – How important is each category to the overall mission of DACC?

Round 2 – How well does DACC and NMSU address these categories/concerns? 

NMSU will then compile the results from the exercise today and send a spreadsheet specific to DACC results.

Ranking of information gathered by NMSU – will be compiled into a spreadsheet specific to DACC.

3.  Radio Ads – Mr. Paulman

Dr. Huerta thanked Mr. John Paulman and Mr. Ike Ledesma for their efforts in the new marketing initiatives. 

 

Mr. Ike Ledesma announced that two of the local radio stations (KGRT, 104.9 FM and KHQT, 103.1 FM) will be doing live remote broadcasting at the Mesilla Valley Mall on Friday, August 3, 2007 – 12:00 – 3:00 p.m. and Saturday, August 4, 2007 – 11:00 a.m. – 2:00 p.m. (tax free weekend).  These broadcasts will be promoting the Lottery Scholarship opportunity for students and will encourage registering for classes at DACC.  A big thanks to Lisa Mandleman for the advertising posters she created in less than a 24 hour time frame. 

 

Mr. John Paulman then showed the group the 2 new radio ads and the 2 new television commercials.  The target audiences for these new ads are high school students and the 25-54 age group.  The radio ads began around the end of July, 2007 and will run until 8/29/07.  The television ads will run at various times throughout the day and night on approximately 10 different Comcast cable channels (including TNT, the Travel Channel, the Comedy Channel, etc.).

 

Dr. Huerta announced that it is time for DACC to become more aggressive with its marketing efforts. 

 

 

 

If available please participate in recruiting at the Mall on Friday, 8/3 and Saturday, 8/4

 

 

Look and Listen for new TV and radio ads promoting DACC.

4.  Publication Schedules – Dr. Chieffo and Mr. Paulman

Dr. Huerta reminded the group that the 07-08 Catalog is approximately 6 months late – it will be mid September, 2007 before we receive the printed 07-08 DACC Catalog. Dr. Huerta met with the members of the executive team and the institutional effectiveness office to align all institutional planning (academic schedules, budgets, PRIPs, etc.).  Results of this meeting include the use of a “college-wide implementation of processes”.  To help facilitate this, Dr. Chieffo and Mr. Paulman created handouts for Class Schedule Timelines (Spring, Summer and Fall) and a Catalog Schedule. These timelines will be included in the Master Calendar as appendices.  These and all other deadlines are to be followed.  No more excuses, all will be held accountable for missed deadlines. 

 

Catalog – The goal is for the printed catalog to be distributed sometime in March or April and deadlines have been set accordingly.  There will be a new process for dealing with catalog changes/corrections – if no substantive change/correction is submitted to the publications office, then that portion of the catalog will go to print as it was in the previous catalog.

 

Schedules – The handouts provided for the schedule timelines are based on works created by the Schedule Building Taskforce during Spring 2006.  The original document has been revised with input from the CAO office, the Scheduling/Registration office and the Publications office.  Dr. Chieffo reminded division deans that COMPLETED schedules are to be submitted by the deadlines (no TBA’s for instructors or rooms and include Banner ID’s with all instructor

 

names).  Be sure that at least all full-time faculty are assigned proper teaching loads at the time of submission.  

College-wide implementation of processes – align all institutional planning

ALL Deadlines are to be followed.

 

 

 

 

Catalog Schedule Handout with deadlines

 

 

Schedule Timelines Handout with deadlines

5.  Strategic Priorities – Feedback – Dr. Huerta and Dr. Lillibridge

Dr. Fred Lillibridge provided the group with copies of the most recent versions of the DACC Strategic Priorities 1-6.  Please provide feedback/questions to Dr. Lillibridge – either by marking the hard copy or by responding via e-mail. 

 

Dr. Lillibridge also provided the group an addendum to the Program Review and Institutional Planning (PRIP) Process.  The changes are being made to better synchronize the PRIP Process with the annual Budget Allocation Process.  Specific deadlines and details can be found on the handout Dr. Lillibridge provided to the group.

Provide feedback/ questions to Dr. Lillibridge

 

Refer to PRIP Process Addendum for details

6.  Announcements / Other

Dr. Huerta announced the following to the group:

·     Fall 07 Convocation – Thursday, August 17, 2007 beginning at 8:30 a.m.

·     Title V Grant – DACC preliminary draft is complete.  DACC also submitted another proposal collaboratively with NMSU.  Results will be known in October, 2007.  Mr. Twitty asked if DACC could apply separately and also with NMSU – Dr. Huerta confirmed that this was allowed.

·     Dr. Huerta and other members of the Executive Team will attend interviews for all three finalists for the Executive Vice President/Provost position at NMSU.  The Search Committee hopes to announce the decision by 8/10/07.

·     Molly Morris is out sick.

 

Dr. Fred Lillibridge noted that head count is up .5% (mostly dual credit students) and FTE has decreased 1.9%.

 

Dr. Bill Glenn announced that the Workforce Summit will be held on October 11, 2007 at Hotel Encanto, 8:30 a.m. – 1:30 p.m.  Dr. Glenn will provide more information at the September Admin. Council Meeting.

 

Ms. Doris Gleason reminded the group that those unable to attend the mandatory Union Contract Supervisor Training will be able to view the 3 hour video tape of the training.  Ms. Gleason will be contacting those individuals needing the training.

 

Mr. Oscar Quintela noted that the TRC is working on a Strategic Plan for their area.

 

Ms. Susana Rodriguez announced that Ms. Lizbeth Ascencio will be resigning from DACC, effective 8/14/07.  ABE will advertise regionally for this position – College Assistant Professor – ESL/Citizenship Coordinator.

 

Ms. Susan Roberts asked about the status of the talk about raising DACC tuition – Dr. Huerta informed the group that tuition will not be raised for DACC.  

Informational Items

Next Meeting

Wednesday, September 5, 2007, 10:00 a.m., ACR

 

Meeting End Time

11:55 a.m.