ADMINISTRATIVE COUNCIL MEETING

Friday, April 13, 2007

3:00 p.m., ACR

 

PRESENT: Andy Burke, Ike Ledesma, Lydia Bagwell, David Pearse, Jerry Welch, Sylvia Nickerson, Bill Glenn, J.B. Carrica, Susan Roberts, Rosa Lopez, Fred Lillibridge, John Paulman, Lori Allen, Kelly Brooks, Doris Gleason, Kathy Reddington, Ben Altamirano, Brad Mazdra, Larry Sharp, Ken Tellez, Tim Chappell, Irene Montoya (recorder)

ABSENT: Margie Huerta, Anna Chieffo, John Walker, Carmen Aguilera-Goerner, Molly Morris, Fred Owensby, Susana Rodriguez

GUESTS: Bernie Piña for Carmen Aguilera-Goerner, Oscar Quintela, for Molly Morris, Tony Fierro

 

Agenda Item

Discussion

Action/Disposition

Meeting Start Time

3:02 p.m.

 

Mr. Burke welcomed everyone and noted the group was stuck with him.  Drs. Huerta, Chieffo, and Mr. Walker are in Albuquerque attending an HED statewide AtD meeting.

 

 

Informational Item

1 – Approval of the Minutes of February 2, 2007 – Dr. Huerta

Mr. Burke asked for a motion to approve the February 2, 2007, minutes.  Dr. Sharp motioned for approval of the February 2, 2007, minutes.  Mr. Chappell seconded the motion.  All were in favor and the motion passed.

The February 2, 2007, minutes were approved.

2 – Annual Inventory – Mr. Burke

Mr. Burke noted this year’s inventory was challenging (bar codes for rooms, etc.).  Ms. Connie Melendrez did a good job and next year will be better organized.  The handout shows the 31 items DACC is missing.  It’s not worse, but close.  Dr. Huerta would like inventory to be more successful.  All missing items should have documentation – police report, cannibalized, disposed, etc.  Items should not be hanging year to year.  It reflects poorly on the college.  Please don’t minimize the importance.  If you have the documentation now, please get it to Connie.  Next year we will get people together sooner and assign people.  Mr. Burke added that there has been new facilities built and items moved and in some cases property is behind scanning.  The college will be organized up front for next year.  Irene added those items on the list Connie provided may have documentation but until Regents approve, they are still listed on the inventory.

The college needs to do a better job with inventory and not minimize the importance.  Next year will be better organized with earlier meetings and assigning staff to do inventory.

3 – Merit Pay – Mr. Burke

Mr. Burke noted documentation from the Provost had come forward on merit pay.  For faculty, main campus is looking at giving 2% across the board automatically and using the 3% for colleges to fluctuate for merit with the overall average for the college staying at 5%.  This was approved by the Regents today.  It will be similar for exempt and non exempt staff.  Mr. Burke noted salary information had not been sent by main campus HR office.  Mr. Chappell noted this had been debated by Faculty Council.  They would prefer it be driven by and not handed down.  Mr. Burke noted this process was dictated by the governing board through NMSU.  We should expect 40% of raise automatic and 60% fluctuated by merit.  Colleges and departments are able to develop their own process to distribute merit.  DACC has chosen to deviate ¼% amounts based on evaluations and recommendations.  Mr. Burke added the process will require us to submit to the percent.  Raises will not be as low as 2% except in very unsatisfactory performance.  Dr. Piña asked if promotion and tenure was considered.  Mr.  Burke noted promotion and tenure was given outside of this process and is roughly 6%.  Mr. Burke also noted the college was asking for a faculty equity adjustment and we have asked for a flat, across the board amount for all faculty.  Mr. Altamirano asked about the 2% or 3% to ERB.  Mr. Burke noted the employer has given .75% more the last two years.  The Legislature is providing funding for this and does not impact raises.  Mr. Burke asked that the division deans and dept. chair/program directors get documentation on evaluations ready and to make recommendations.  Mr. Burke asked Mr. Welch to take back to the division deans.

Mr. Burke asked the division deans, dept. chairs, program directors to get documentation on evaluations and make recommendations on merit.  He asked Mr. Welch to take this to the other division deans.

4 – Budget Update – Mr. Burke

Mr. Burke referred to the handout of the 2007-2008 budget.  This is basic budget information which will go forward to our Advisory Board for approval.  This is required before going to the Regents for their approval.  Mr. Burke noted the college was taking less of an enrollment increase.  The college will increase tuition and fees from $47 to $48 for in district.  Tuition for concurrent enrollment will remain the same -- $24.  Out of district was also increased by $1.00 -- $57 to $58.   New faculty and staff positions approved are listed on the last page.  The exempt positions funded by restricted funds will not be supported by I&G this year.  We are hoping to fund those with a HUD grant.  Mr. Burke sent the budget to the Budget Committee for input.  There was isolated feedback.  This is what the college will be sending forward.  The Exec Team focused more on funding streams for faculty positions.  This year we will start dialogue on those we did not fund or why decisions were made.  Ms. Nickerson asked if these were full time positions.  Mr. Burke answered yes.  Mr. Chappell asked about pay raises for part time faculty.  Mr. Burke noted a request which has not been made yet will ask for a 5% raise for part time faculty.  Mr. Burke noted he was still finalizing the budget and he will soon have the expenditures and revenues done.  The budget worksheets will be sent out soon, hopefully by finals week.

Informational Item

6 – Announcements / Other

Mr. Burke asked that we move on to announcements while the group waits for Ms. Diana Hidalgo from NMSU.

 

Dr. Lillibridge noted two announcements:

  1. The accreditation process is close to completing the initial self study.  There have been a few gaps identified which were given to the Exec Team.  The Team responded.  At the end of the month information will be put out to everyone to get input.  There has been nothing terribly huge was found.  We are one year and two weeks out until our site visit.
  2. There were six strategic priorities developed and are on the IE web site.  Six task forces will be developed to create action plans for each priority.  You may be asked to help provide input.

 

Mr. Quintela reminded the group about the Great Book Giveaway next week on April 19 from 11:00 a.m. to 1:00 p.m. in the Courtyard.  If you books to donate, please do so.

 

Mr. Paulman asked Mr. Burke’s perspective on the 2% drop in enrollment.  Mr. Burke noted these were only projections and were very conservative.  Mr. Burke expects enrollment to be down.  The college is reaching critical mass, especially in General Studies.  We made appropriate decision of the number of students accepted in the Nursing Program.  Historically, our growth is equal to the county’s growth.  Mr. Burke noted for funding purposes this is considered zero.

 

Mr. Pearse noted that the April 17 event at Chaparral High School be changed to Chaparral Middle School in the calendar section of the agenda.

 

Dr. Sharp noted they were looking for volunteers to work on Disability Day which will be sometime in October.  Please get in touch with Rhonda at ext. 7548 if you are interested.

 

Ms. Hidalgo joined the meeting.

 

 

 

 

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If you have books to donate, please do so.

 

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If interested in volunteering, please call Rhonda at ext. 7548.

5 – Information Technology Audit Approach – Ms. Diana Hidalgo

Mr. Burke introduced Ms. Diana Hidalgo who is with NMSU Audit Services.  Mr. Burke asked the group to go around and introduce themselves.  Each person introduced themselves.

 

Ms. Hidalgo noted she was the Senior IT Auditor at NMSU and has been with NMSU for two months.  She will be auditing technology on campus including the community colleges.  The project will be to gather information and to focus on what people think most of and care about.  Ms. Brenda Shannon who is Ms. Hidalgo’s boss would like to do an IT risk assessment to see what technologies NMSU has, what sensitive information is gathered, and how information is used.  Ms. Hidalgo noted this was not an audit but a gathering of information which is not specific to anyone.

 

Ms. Hidalgo noted they would like a department level summary of what are the key applications used.  The form needed will include:

  1. application name
  2. primary purpose
  3. application developed in house or purchased
  4. application used today supported by who (IT, yourself or 3rd party)

For specific purpose of teaching, please give a one line summary.  No licenses for now

  1. identified data categories which is considered sensitive information

 

Mr. Burke noted the community college will come up with a coordinated response though Ms. Lori Allen.  We will evaluate best way to gather information.

 

Ms. Hidalgo added that sensitive information to them may not fall in the categories listed.  Please use the Other category and describe.  If we deem it sensitive, please list it.  Mr. Burke noted that stand alone databases you develop should be included.

 

Ms. Hidalgo noted page two of the handout was to pick our brains.  This will give us a baseline.  They are requesting this information be returned to them by the end of May.  The June time line will include NMSU consolidating to find common themes and common concerns.  The information will be presented back to the NMSU community and then prioritized.  Mr. Burke noted we understood what was being asked of us and we will need to make a decision internally on how we will coordinate. 

 

Ms. Hidalgo noted she would be happy to come back and meet with others.  She is available for us. 

 

There was a short discussion by the group on concerns, policies, and support.  Dr. Lillibridge noted they really wanted things that we do that have sensitive data.  Mr. Burke noted a notice through Dr. Huerta on the deadline, etc. will be sent out.

 

Mr. Burke reminded the group on some of the events on the calendar including:

April 17 Parent Night at Chaparral, 6:00 p.m.

April 27 Employee Capital Campaign Kick Off, 3:00 p.m.

May 10 Stars of Excellence Awards Ceremony, 3:30 p.m.

May 11 Commencement, 7:00 p.m.

 

Mr. Chappell asked about the eye care insurance.  Irene noted Ms. Vicki Haggard had called NMSU Employee Benefits Office to inquire.  They told her that they are no longer looking at the state plan and originally they were looking at starting it July 2007.  They are now looking at offering the insurance in January 2008.  Mr. Burke noted enrollment changes can be made starting next week for health and dental insurance.  Do nothing if no change.  Ms. Gleason noted this was to change providers only.

 

Mr. Paulman noted the 07-08 catalog was going to be revised.  Please think of updates and let him know.

 

Irene noted the June meeting would be held on Wednesday, June 6.  Same time and place.  Dr. Huerta and Mr. Burke will be attending architect interviews for East Mesa Phase 5 on June 1.

 

 

 

 

 

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The college will come up w/a coordinated response.

 

 

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A notice, through Dr. Huerta, on the deadline, etc. will be sent out.

 

 

 

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Any ideas on updating catalog let Mr. Paulman know.

 

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Next Meeting

Friday, May 4, 2007, 10:00 a.m., ACR

 

Meeting End Time

4:25 p.m.