Faculty Council Constitution

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Table of Contents

PREAMBLE

We, the full-time faculty of Doña Ana Community College (DACC), support the DACC mission statement by providing quality educational opportunities and a supportive atmosphere that emphasizes success and the need for continued learning for our students. It is our belief that the rights and responsibilities of this endeavor can be best preserved through a formal organization. Therefore, we establish the Doña Ana Community College Faculty Council.

ARTICLE I: NAME

The name of the organization is the Doña Ana Community College Faculty Council.

ARTICLE II: PURPOSE

The Faculty Council

  • provides a forum for exchanging ideas and communicating with faculty and administrators about faculty interests, issues, and needs;
  • creates an atmosphere that supports the institutional, academic, and professional needs and aspirations of the students and faculty members of the college;
  • confers with administration in decisions involving faculty policies and instruction;
  • supports professional growth of faculty members in a stimulating environment;
  • coordinates through the Faculty Affairs Committee the process for administering teaching excellence and service awards;
  • ensures that the faculty is represented on relevant committees;
  • oversees all budget requests in support of the Doña Ana Community College Faculty Council committees;
  • receives and reviews reports of the standing committees of the Faculty Council;
  • creates ad hoc committees as needed;
  • coordinates through the Faculty Affairs Committee faculty professional development activities;
  • maintains a Faculty Council Web page; and
  • creates and amends the development of all DACC promotion and tenure procedures, including timelines and evaluation instruments, in accordance with General Operating, Personnel and Benefits Manual for Faculty and Staff (NMSU) guidelines.

ARTICLE III: FACULTY COUNCIL STRUCTURE

Section 1: Membership

  • Members: Membership in the Faculty Council is extended to all tenured/tenure-track faculty and all full-time college faculty having contracts designating full-time teaching and a full-time teaching load or the equivalent of a full-time teaching load hereinafter referred to as the “Members.” Members may attend all meetings, petition the Faculty Council, discuss all issues, place items on the agenda, and speak from the floor; however, they may not make, second, or vote on motions. Members of the Faculty Council shall elect Voting Faculty Council Representatives from each division, shall be qualified to run for Executive Committee positions, and shall elect the President-elect, Treasurer, and Secretary of the Faculty Council.
  • Associates: All part-time faculty, hereinafter referred to as “Associates,” shall elect two Voting Faculty Council Representatives to the Faculty Council. Associates may attend all meetings, petition the Faculty Council, discuss all issues, and speak from the floor; however, only the Voting Faculty Council Representatives may make, second, or vote on motions.
  • Visitor(s): Any other person or persons are hereinafter called “Visitor(s).” When the Visitor has completed his/her portion of the agenda, he/she may leave.
  • Past President: The Past President of Faculty Council shall be a non-voting member of the Faculty Council. He/She must attend all meetings of the Faculty Council.
  • President: The President of Faculty Council shall be a non-voting member of the Faculty Council, except in the case of a tie. He/She must attend all meetings of the Faculty Council.
  • President-Elect: The President-Elect of Faculty Council shall be a voting member of the Faculty Council and must attend all meetings of the Faculty Council.
  • Secretary: The Secretary of Faculty Council shall be a voting member of the Faculty Council and must attend all meetings of the Faculty Council.
  • Treasurer: The Treasurer of Faculty Council shall be a voting member of the Faculty Council and must attend all meetings of the Faculty Council.
  • Faculty Senate Representative: The DACC Faculty Senate Representative shall be a nonvoting member of the Faculty Council. He/She must attend all meetings of the Faculty Council and serve as liaison from our Faculty Council to the Senate at NMSU.
  • Representatives of the Branch Faculty Council: The DACC Representatives to the Branch Faculty Council shall be non-voting members of the Faculty Council. They must attend all meetings of the Faculty Council and serve as liaison from our Faculty Council to the Branch Faculty Council.

Section 2: Organization

The President, Past President, Faculty Senate Representatives, Branch Faculty Council Representative, and the Voting Faculty Council are required to attend all Faculty Council meetings. The Voting Faculty Council includes the President-Elect, the Treasurer, the Secretary, and two (2) elected Members from each division and (2) elected Associates, hereinafter called “Faculty Council Representatives.”

Section 3: Faculty Council Standing Committees

A Standing Committee is a permanent committee intended to carry out its responsibilities as designated by the Faculty Council. These committees are as follows:

  • Executive Committee of DACC Faculty Council
  • Committee on Committees
  • College Promotion and Tenure Committee
  • Division Promotion and Tenure Committees
  • Faculty Affairs Committee
  • Curriculum Affairs Committee
  • Assessment of Student Learning Committee
  • Evaluations and Surveys Committee
  • Art Committee
  • Safety Committee
  • Cultural Diversity Committee
  • Budget Committee
  • Facilities/Space Utilization Committee
  • Information Technology Advisory Committee
  • Faculty Ethics Committee

Section 4: Ad Hoc Committees

An Ad Hoc Committee is a committee which has its functions clearly delineated but is called to serve only as a need arises.

ARTICLE IV: PROCEDURE FOR CONSTITUTIONAL CHANGE

Section 1: Procedure for Amending the Constitution

Any Member may present a formal amendment to the Constitution in written form as a Faculty Council Meeting agenda item to the Faculty Council President. It is then placed on the agenda for the next Faculty Council Meeting. After the Faculty Council Meeting at which it is presented and discussed, the Faculty Council President shall distribute a copy of the agenda item, either paper or electronic, to all members within one (1) week.

In the interim between the Faculty Council Meeting at which the amendment was presented and the following Faculty Council Meeting, it is the responsibility of each Faculty Council Representative to discuss the said amendment with the Members of his/her division.

The amendment shall be placed on the agenda for the following regular or special Faculty Council Meeting, at which time the Faculty Council President shall call for the vote. Any Member or Associate may comment on and/or discuss the amendment at the meeting prior to the vote being called. A two-thirds (2/3) majority vote of all Members shall be required for Constitutional adoption or amendment. The vote can be done electronically or by paper ballot and must be done within one (1) week of the Faculty Council Meeting at which the vote was called.

It shall be the responsibility of the President-Elect to revise the Constitution within a timely manner and ensure that the newly ratified copy be distributed to members.

Section 2: Procedure for Amending the Bylaws

Any Member may present a formal amendment to the Bylaws in written form as a Faculty Council Meeting agenda item to the Faculty Council President. It is then placed on the agenda for the next Faculty Council Meeting.

In the interim between the Faculty Council Meeting at which the amendment is presented and the following Faculty Council Meeting, it is the responsibility of each Faculty Council Representative to discuss the said amendment with the Members of his/her division.

The amendment shall be placed on the agenda for the following regular or special Faculty Council Meeting, at which time the Faculty Council President shall call for a roll-call vote of Faculty Council Representatives. There must be at least a quorum present. Any Member or Associate may comment on and/or discuss the amendment at the meeting prior to the vote being called.

A two-thirds (2/3) majority vote of Faculty Council Representatives present shall be required for the amendment to pass. It shall be the responsibility of the President-Elect to revise the Bylaws within a timely manner and ensure that the newly ratified copy be distributed to Faculty Council Representatives.

GLOSSARY

Ad Hoc Committee – Any committee created by the Faculty Council for a short period of time.

Advisory boards – That group created by supervisory entities, i.e., leadership team, division heads program coordinators, and/or those groups required by grants and contracts.

Alternate – Member elected from each Division to represent the Division on the Faculty Council during any absence of the Faculty Council Representative.

Associate – All Doña Ana Community College part-time faculty who do not qualify for Member status.

Branch Faculty Council – Refers to the council composed of representatives from each branch campus of NMSU.

Bylaws – Bylaws serve as the supporting documents, practices, and policies that support the internal working of the Faculty Council Organization.

Committees – Those groups created by the governing bodies at Doña Ana Community College whose mission is on-going with the exception of search/screening committees.

Council – A term reserved for the governing bodies of the institution, i.e., Faculty Council, Student Council, and Branch Faculty Council.

Faculty Council Representative – Member who is elected by the Division Members or Associates to represent the Division or Associates on the Faculty Council.

Executive Committee – Members elected as President, President-Elect, Treasurer, Secretary, and Past President, who preside over and execute specific responsibilities for the Faculty Council.

Member – Refers to all tenured/tenure-track faculty and all full-time college faculty having contracts designating full-time teaching and a full-time teaching load or the equivalent of a full-time teaching load.

President – Member elected to the Executive Committee. Does not have a vote except in the case of a tie vote by the Voting Faculty Council. The President serves as President-Elect the year immediately preceding his/her tenure in office and Past President the year following his/her term in office.

President-Elect – Member elected to the Executive Committee. The President-Elect becomes the President the following year. The President-Elect does vote on the Faculty Council and on the Executive Committee.

Secretary – Member elected to the Executive Committee. The Secretary does vote on the Faculty Council and on the Executive Committee.

Treasurer – Member elected to the Executive Committee. The Treasurer does vote on the Faculty Council and on the Executive Committee.

Standing Committee – A permanent committee intended to carry out its responsibilities as designated by the Faculty Council. Sub-committee – That sub-group created by a Standing Committee to perform ad-hoc tasks. Task Force – That group whose mission is very specific and temporary in duration.

Teams – Those groups that belong to the same level of hierarchy within the organizational structure of the college; i.e., leadership team, coordinator team, division head team, student services team, etc.

Visitor – Any other person or persons other than Members or Associates.

Voting Faculty Council – Refers to the elected Faculty Council Representatives, President-Elect, Treasurer, and Secretary