Doña Ana Community College Financial Aid Appeal Process
All students have the right to appeal their ineligibility for aid. All situations must be fully documented, including supporting letters from counselors, doctors, ministers, and/or other appropriate third parties. As part of the appeal, the student must provide information about why he/she failed to make Satisfactory Academic Progress (SAP), and what has changed in the student’s situation that would allow him/her to demonstrate Satisfactory Academic Progress at the next evaluation.
All appeals are reviewed by Financial Aid Appeals Committee.
View NMSU’s Satisfactory Academic Progress Policy for more information on Appeals
Spring 2018 Deadline: February 2, 2018
Summer 2018 Deadline: June 8, 2018
Fall 2018 Deadline: August 31, 2018
- Appeals need to be date stamped by the Financial Aid Office or postmarked by this deadline. No exceptions will be considered.
* If the Financial Aid Office receives an appeal after the semester deadline, the appeal will be considered for regaining eligibility for the next term of enrollment.
Required Supporting Documentation (does not automatically approve an appeal)
|Work Related||Required Overtime, required schedule change||-Letter from employer including effective date(s) and whether the increase in hours was mandatory|
|Reduced hours resulting in increased childcare need, layoff, job loss||-Letter from employer-Separation letter|
|Medical Condition||Serious illness or change in health status||-Letter stating doctor advised period of rest-Record of doctor visit(s)|
|Surgery/Hospitalization||-Letter stating doctor advised period of recovery-Record of doctor visit(s)/Hospitalization record-Copies of medical bills documenting illness/injury|
|Mental Health Issue||-Letter from doctor, therapist or counselor|
|Additional Circumstances||Death of a Loved one||-Obituary/Funeral Program-Documents to include date & relationship to the deceased|
|Eviction||-Eviction Notice-Letter from transitional housing program|
|Assault/Domestic Violence||-Police Report/Court Documentation|
Appeals may not be approved for reasons such as:
- Withdrawing from a class to maintain a higher grade point average
- Withdrawing from or failing classes because of the student’s work requirements
- Being previously ineligible for Financial Aid and returning to school after an absence
- Adjusted Credit Option-ACO
- Several semesters of low grades because of an ongoing illness or other situations
- Conflict with a professor
- Classes not being what was expected
- Not being prepared for college
The student will be notified of the committee’s decision in writing via mail. Students should make payment arrangements while awaiting a committee decision.
Students are encouraged to access the applicable form; Appeal for Unsatisfactory Academic Progress from the Forms Library. Appeals may be submitted by fax, or taken directly to the Doña Ana Community College Office of Financial Aid & Scholarships at the East Mesa Center, Student Resources Bldg. Rm 109.
Academic Plan Status (W-STIPS)
Students who have had an appeal approved will be placed on an Academic Plan. The student will be considered for Federal Aid during the semester for which the student has applied and is otherwise eligible.
Once the probationary semester has concluded, the student may re-establish eligibility to be considered for Federal Aid for a subsequent semester by either:
- Taking action that brings him or her into compliance with the qualitative and quantitative components of New Mexico State University’s SAP standards; OR
- Meeting the specific academic plan (W-Stips) and standards for the semester as established.
If the student again fails to meet the cumulative satisfactory progress standards at the end of this semester, they will be placed on Financial Aid Suspension (U-Holds).
Maximum Time Frame/Second Degree Appeal Process
Students who have completed a pace of progression and has earned an associate’s/bachelor’s degree or have exceeded the maximum time frame for their declared program of study must submit a degree plan appeal to the Financial Aid Office at the appropriate campus.
Maximum time frame appeals may not be approved for students who are not meeting the cumulative 2.0 grade point average as an undergraduate student and a 70% overall completion rate. (See chart below for unsatisfactory time frame for some degree programs).
Credit remedial courses, up to 30 credits, may be deducted from the total number of credits attempted when calculating time frame since they do not count as credit toward a degree but may be required and taken within an eligible program.
An academic plan will be used for maximum time frame appeals that are approved for extenuating circumstances. Examples of time frame maximums for most programs are listed below:
|Certificate||36 Attempted Credit Hours|
|Associate Degree||99 Attempted Credit Hours|
|Bachelor’s Degree||192 Attempted Credit Hours|
|Master’s Degree||48 Graduate Attempted Credit Hours|
Appeals Approved On Academic Plan Agreements
If your appeal is approved based on completion of Academic Plan Agreements the deadlines to complete these are below:
Spring 2018 Appeal Academic Plan Agreement Deadline: February 15, 2018
Summer 2018 Appeal Academic Plan Agreement Deadline: June 15, 2018
Fall 2018 Appeal Academic Plan Agreement Deadline: September 7, 2018